This post will show a way to solve a problem related to SharePoint 2010 Crawl Schedule. This problem is a real-life scenario that was encountered in the field and the steps of analysis and troubleshoot will be described.

Scenario

I found a problem when I tried to create a full schedule on the default SharePoint  Content Source. To reach this problem I followed these steps:

1 - Open SharePoint 2010 Central Administration

2 - Click “Manage Service Applications” at “Application Management” group

3 - In the list of Service Applications, select your Search Service and at Ribbon choose “Manage”.

4 - To create crawl schedule, click “Content Sources”

5 - Click at the name of your contente source (In my case Local SharePoint sites)

6 – At this screen you can schedule your incremental and full crawls clicking “Create Schedule”

7 - After schedule configured, click “OK” to close this pop-up window

8 - At “Edit Content Source” screen, when you click “OK”, to commit changes, the screen refreshes and nothing happens.

Troubleshoot

To analyze and diagnose this issue, the above scenario was made several times to generate multiple occurrences in Logs and facilitate analysis.
The first approach was analyze web requests. Through Fiddler, all the requests of Web protocols was analysed during the test described in the scenario. But this analysis was not sufficient to diagnose the problem. The next step was to analyze IIS Logs, ULS and Event Viewer.
At this analysis were found many access permission errors (ACCESS DENIED). However in all sources of information, the location and access denied user were not specified. Looking at GPO result, it was possible to discover that the permissions of the Tasks folder was changed.

Solution

In this case, this problem occurs because a Group Policy was applied and changed the permissions at Task folder (%windir%\Tasks). SharePoint uses this folder to store information about crawl schedule and the following permissions are necessary:

So, it’s important to maintain the groups WSS_ADMIN_WPG and WSS_WPG with Full Control permissions at this folder.

Follow these steps to change the permissions:

1. Open Command Prompt
2. Type the command attrib –s %windir%\tasks
3. Open the folder %windir%\Tasks in Windows Explorer
4. Inside the folder, right-click and select Security tab
5. Grant to the WSS_WPG and WSS_ADMIN_WPG the Full Control permission
6. Restart IIS using the command IISRESET \NOFORCE inside Command Prompt
7. Type the command attrib +s %windir%\tasks

Now you can try creating the crawl schedules again and everything should works fine!

This post will show how to configure SQL Server alias in a SharePoint Server 2013 environment and the benefits of this configuration.

SQL Server alias is very usefull in the following scenarios:

• Upgrading your SQL Server from a older version
• Migrating your Databases from a instance to other
• Aplying a database switch on a Disaster Recovery

This setting is a best practice when you are creating a new Farm, because it is possible to easily switch your database instance without major changes. This happens because SharePoint will connect to the alias that will be configured and not to a specific SQl Server instance. If a SQL Server instance goes down, SharePoint can be pointed to another instance, just changing the alias’ information.

IMPORTANT: This configuration must be done on all server where SharePoint Server is installed (aka Application servers and Web Front-End servers). Don’t do this on the SQL Server.

The following steps show how to create a SQL Server alias on SharePoint 2013 Servers  using the SQL Server Client Network Utility:

1 - Run SQL Server Client Network Utility at:

C:\windows\system32\cliconfig.exe

2 - Select the Alias tab, and click Add.

3 - From the Network Libraries section, select TCP/IP.

4 - Type an alias in the Server Alias text box and the SQL Server instance in the Server Name text box.

5 - Check Dynamically Determine Port and click OK.

NOTE: If you use another port to connect on SQL Server, uncheck this option and set the correct port manually.

6 - Run the 64-bit version at:

C:\windows\syswow64\cliconfig.exe

7 - Repeat all these steps in 64-bit version of SQL Server Client Network Utility.

Now you can create your Farm, setting, on the Database Server field in Configuration Wizard, the name of the alias that you have created. If you need to change the SQL Server Instance for you SharePoint databases, you just need running the SQL Server Client Network Utility again and change the Server Name text box.

Remember to do this configuration in all SharePoint Servers that you have in your Farm.

[UPDATE 04/16/14]

Considering a large SharePoint environment, following the steps above is a very arduous task. To automate this configuration and easily deploy on multiple servers, you can use the following PowerShell commands:

For 32-bit version:

New-ItemProperty HKLM:SOFTWARE\Microsoft\MSSQLServer\Client\ConnectTo –name <your_alias> -propertytype String -value "DBMSSOCN,<your_sql_instance>,1433"

For 64-bit version:

New-ItemProperty HKLM:SOFTWARE\Wow6432Node\Microsoft\MSSQLServer\Client\ConnectTo –name <your_alias> -propertytype String -value "DBMSSOCN,<your_sql_instance>,1433"

Where:

<your_alias> = The name of your alias (In my case “sharepoint”)

<your_sql_instance> = The name of your SQL Server Instance (In my case “SQL2012\SHAREPOINT”)

NOTE: Thanks for my friend Christian Keller (SharePoint Premier Field Engineer from Microsoft Germany) who suggested me to update my post including large environments.