23 November 2005

Outlook calendars - display multiple timezones

I've just got out from a meeting and after a colleague happened to display their calendar on the projector noticed something which (for me at least) is really dead useful. I never knew you could display more than one timezone on your Outlook calendar simultaneously. I regularly have online meetings with people based over in Seattle, and although I know they are always 8 hours out from me, this is a bit of a no-brainer option to make things even more obvious.

Open up the calendar in Outlook (BTW did you know the keyboard shortcut Control-2 does this too - I use it all the time), right click above the time column and select Change Time Zone. Provide a label for your current timezone (GMT in my case), and add a second timezone (PST is the most appropriate for me).

Click OK, and Outlook looks like this.

 

Love it. Sooo simple.

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# Steve Lamb said:
That's great - thanks John - my brain struggles to subtract eight from GMT - now I'll have a couple of spare cells to use for something useful!
23 November 05 at 12:54 PM
# Blake Handler said:
AND it's really easy to switch between the time zones too!

1) Right-Click on the Time Zone columns
2) Select "Change Time Zone"
3) Click "Swap Time Zones"

I too recently blogged about this and a few other TimeZone tips. . .

http://spaces.msn.com/members/bhandler/Blog/cns!1pt1v0Q4vD8jSvNS4lqdAuug!557.entry
24 November 05 at 9:27 AM
# abhishek said:
the 2 time zones are cool. i get to work with team spread in more than 2 countries. is there a way by which we can get more than 2 time zones in outlook calendar?
25 November 05 at 6:21 AM
# jhoward said:
Unfortunately 2 is the limit in Outlook 2003. I haven't had a chance to play with Office 12 early beta's yet, but maybe that's something on the list from the product group... Will have to check it out when I get the time :)
25 November 05 at 7:41 AM
# Marc Liron - Microsoft MVP said:

...man that was a useful tip!

No more double checking www.time.gov :-)

Kind Regards

Marc Liron
Microsoft MVP (UK)
Windows Digital Media
28 November 05 at 12:06 PM
# Adrian Collins said:
Excellent tip! That'll save me quite a bit of time when recording company webinars in the diary. Now, if only my PDA could do the same..

30 November 05 at 4:11 PM

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