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Exporting and Importing SharePoint Designer 2010 List Workflow

Exporting and Importing SharePoint Designer 2010 List Workflow

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Exporting and importing of the List Workflow to and from another list or site is actually a non-supported feature.

However, there is a "workaround" to achieve this.

 

  1. In SharePoint Designer 2010, click on your completed List Workflow.
  2. Click on "Save" and "Publish" for the completed List Workflow.
  3. Next, click on "Export to Visio". Save the file as CompletedWorkflow.vwi or any preferred name.
  4. Then create a new "similar" list on the current site or on a new site collection. There is no way to import the exported visio into this new list.
  5. In SharePoint Designer 2010, click on this new list and then click on "List Workflow" to create a new workflow for this new list.
  6. Please make sure that you do not add any workflow steps!
  7. Click on "Save" and "Publish" for this empty List Workflow.
  8. Then, click on "Export to Visio" and save this as EmptyWorkflow.vwi or any preferred name.
  9. Rename both the vwi files by adding ".zip" extension. The files should be CompletedWorkflow.vwi.zip and EmptyWorkflow.vwi.zip.
  10. The objective is to replace the "workflow.xoml.wfconfig.xml" file from the EmptyWorkflow.vwi.zip into the CompletedWorkflow.vwi.zip.
  11. It is likely that you cannot replace it directly. Copy the file out to the desktop and then copy the file into the other zipped folder.
  12. Remove the ".zip" extension from the CompletedWorkflow.vwi.
  13. With this, we have a working importable visio List Workflow.
  14. Back in the SharePoint Designer 2010, close all the workflow tabs.
  15. Click on the "Import from Visio" and select the CompletedWorkflow.vwi.
  16. You have successfully export and import the List Workflow!
Comments
  • Well done! Works fine for me, thanks.

  • Hi

    Thanks for Nice post.

    Is it possible to import the SPD workflows in cross domain?, means we have two different web applications and would like to import the SPD workflow in other web app. If Yes, could you please share your view.

    Thanks in Advance

  • Hi very nice post and i have gain lot of information from this article and i am also sharing the new information with you people IIEIM The executives of today need to constantly evolve and understand the needs of the international market. An ability to understand, strategic, plan and execute ideas and knowledge is primary for success. <a href="www.iieim.org/">Import and Export</a>

  • Hi very nice post and i have gain lot of information from this article and i am also sharing the new information with you people IIEIM The executives of today need to constantly evolve and understand the needs of the international market. An ability to understand, strategic, plan and execute ideas and knowledge is primary for success. http://www.iieim.org/

  • i have created two list in sharepoint 2010.portal defect tracker and portal development list.portal defect tracker consists of a coloumn "Issue status" when it is changed to "Enhancement" the entire list is moved to Portal development list.i have done this with event receiver.now i want to do the same problem using sharepoint designer 2010.i dont have any idea regarding sharepoint designer 2010.i'd be grateful if u explain it elaborately....

    thanks in advance..

  • Does the empty xoml.rules file need to be replaced with the completed .rules file?

  • Hi I have done the complete process but then when i unzipped and then tried to import it say "The file couldn't be found or the .vwi is not file". Kindly reply me back.

  • I got the same error as Anonymous, any input?

  • You have to recreate the initiaton workflow variables. They don't transfer over.

  • Or take HarePoint Content and Workflow Migrator to do it with drag'n'drop ;) http://www.harepoint.com/Products/HarePoint-Content-Workflow-Migrator/Default.aspx

  • You have to use Winzip and not another compressor software(like winrar or ARC, etc..). Only works with Winzip, because of the attributes other programs attribute to files dropped in the zip file.

  • Hey that's helpful. I have just signed up for a free SharePoint site with cloudappsportal.

  • hola como puedo exportar el tipo de contenido para el flujo

  • OMG ... this is so perfect!
    Bless your heart for sharing this really neat work-around. Saved me a ton of head-ache to re-implement my list workflow for a similarly structured list.

  • even with winzip not able to convert back i.e., to .vwi format

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