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The ‘Priority Inbox’ and Information Overload

The ‘Priority Inbox’ and Information Overload

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Earlier this week, Google announced the 'Priority Inbox' (PI) which aims to help users sort through emails by having a machine filter and auto-sort messages in your inbox. I haven't yet tested it but conceptually, it's a really great idea, minus of course the most annoying bug of all time.

'Priorities'

Such a feature set is not without precedent. As reported by Todd Bishop over at TechFlash today (article), this concept was originally pioneered at Microsoft in a 1999 research paper titled 'Priorities' and later appeared in 2005 as Outlook Mobile Management. Check out the original Channel 9 interview by the Scobleizer (26pt Scrabble word!) with Eric Horvitz.

Rediscovery of features is in no way a certain predictor of success or failure. Google's discovery of 'smart quotes', 'calendar preview', 'footnotes', and the standing ovation at I/O 'grammar check' all demonstrate examples of imitation of Microsoft (et al solutions) rather than their self-proclaimed innovation.

As for PI success, it may find a place but time will tell based on the trustworthiness of Google's machine learning. Such a personal agent can't have false positives, negatives when it relates to communication flow.

Agent Smith

As for my feelings about Google building a system that has the ability to preemptively take action for me because their pattern matching of me is that honed? Well, let's just say it reminds me of that other 1999 milestone, The Matrix. Yes, I do think one of their executives has an uncanny resemblance to Agent Smith, but I am not naming names. Do you have a guess?

User Control

Have you ever seen someone else's inbox and sat there thinking "I could never work that way"? At Microsoft, we know that users all work differently so it's important to provide them with the ability to work the way they prefer.

Outlook provides by my count 12 different ways to arrange the order of your emails, including conversation view. Offering user customization is as smart as allowing seats in a car to be adjusted. Google's recently complained that such features are unfair in competitive sales when compared to their inbox experience that relies entirely on one pivot for sorting email (conversation view).

Microsoft's Way of Dealing With Information Overload – Arsenal of Tools

Given that more people spend time with Outlook on a daily basis than they do with their spouse, we are greatly incented to help them have a better inbox experience. So with the introduction of Exchange 2010 and Office 2010, we dramatically improved ways for users to regain control of their inbox. Basex, the Analyst Firm dedicated to management science and 'information overload' awarded us an Innovation 'Basey' for helping end users with inbox management.

In addition to new views like conversation, we added features like Clean Up, Mail Tips, Ignore, Quick Steps all of which allow users to regain control of their inboxes. If you want the best overview of these features, go check out the Outlook PM Team post, "What Up with my Inbox"

Comments
  • I do love the ease of setting Inbox rules in Outlook. I have to say the concept of a Prioritized Inbox, but I wonder how the volume of email you get would effect the usefulness. If you only get a few, obviously it would make less of a difference. When you get 50 a day, might be useful. Too many might get confusing, as how are replies handled when there are 15 people on a conversation? Are these mails in different places? And how are distribution lists handled?

  • Outlook 2010 along with Exchange 2010 and Unified Communications is a killer combination for enterprise communication and collaboration – it is fast taking market share away from IBM Lotus Notes and other email platforms. With Google’s beta launch of priority inbox, the market need for smart adaptive learning for email prioritization has been recognized by media. It is important to note that the enterprise needs are much more complex such as compliance with company policies, security, privacy, uptime, performance, load balancing and not to mention other systems such as SharePoint, Email Archiving, Legal Search, etc. tightly integrated with MS Outlook/Exchange. It will be interesting to see how Google’s email offerings including priority inbox  plays in the enterprise space. I have been using Messagemind’s technology that  dynamically prioritizes email within Outlook/Exchange.  I am addicted to the product for its ease of use, built-in productivity best practices, intuitive-workflow component and powerful reporting, metrics and knowledge network mapping capabilities.

  • Well, Outlook is a very powerfull tool indeed but it is very hard for a business user to leverage all the hard core engineering inside. This is why we tried to replicate Priority Inbox in Outlook. We are in beta at the moment and you are able to download your version of Priority Inbox for Outlook for free. Check it out at www.priorityinboxforoutlook.com

    And don't forget to send us your feedback!

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