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Summary: SkyDrive Pro, a feature of SharePoint Server 2013 and SharePoint Online, is an offering similar to our personal cloud storage service SkyDrive, but optimized for business and managed by your organization. In this Licensing How To post, we cover the licensing basics of SkyDrive Pro including how to buy and license it.
The Licensing How To series posts are provided by our Customer Service Presales and Licensing team members. These scenario based licensing topics are written on trending topics and issues based on their interactions with customers, Partners and field sellers. For more posts from the Licensing How To series, search the “Licensing How To” tag on this blog.
In addition to a simplified licensing model, one of the new features of SharePoint 2013 that our team gets more licensing questions on than others, is SkyDrive Pro. The three most common questions for SkyDrive Pro are:
How to buy SkyDrive Pro
SkyDrive Pro is a feature of SharePoint Server 2013 and SharePoint Online. For on premise SharePoint Server 2013, the licensing for SkyDrive Pro/SharePoint 2013 is straightforward - you need to buy a license for SharePoint Server 2013 for each server installed, and a SharePoint 2013 CAL for each user/device. For SharePoint Online, you have the option to buy the standalone SharePoint Online service, or get it as a part of one of the Office 365 plans. Essentially, all Office 365, and stand-alone SharePoint Online plans provide SkyDrive Pro with two exceptions: Kiosk Plans which provide users with access to site document libraries only (but no personal SkyDrive Pro site), and external users (who cannot use SkyDrive Pro). Below are tables from the SharePoint Online Service Description, which note the Office 365 and SharePoint Online plans that include SkyDrive Pro.
Figure 1: Office 365 Plans which include SkyDrive Pro (click on each figure for a larger view)
* Kiosk accounts have limited SkyDrive Pro functionality. Kiosk customers can use the SkyDrive Pro folder sync client application to sync team site document libraries with a shared computer and access documents offline. But kiosk accounts do not include a SkyDrive Pro Personal Site, so they do not benefit from a SkyDrive Pro personal library with 7 gigabytes (GB) of online storage.Figure 2: SharePoint Online stand-alone Plans
How is SkyDrive Pro licensed?
This question typically comes up for on premises licensing as SharePoint Server 2013 has a Standard CAL (also referred to as the Base CAL) and an Enterprise CAL (referred to as an Additive CAL). From a licensing perspective, you need only the SharePoint Server 2013 Standard CAL to access and use SkyDrive Pro. In other words, SkyDrive Pro is a feature that both Standard, and Standard + Enterprise CAL users/devices are entitled to. A SharePoint Standard Device CAL permits any user to access and use SkyDrive Pro from the licensed device. A SharePoint Standard User CAL permits any licensed user to access and use SkyDrive Pro from any device used by that user. Note that SharePoint 2013 Foundation does not provide SkyDrive Pro functionality. For reference, you can see the SharePoint Online Services Description.Figure 3: SharePoint Editions that include SkyDrive Pro
How to get the SkyDrive Pro client?
To sync your SkyDrive Pro library/libraries with your local device, you need the SkyDrive Pro sync client. The SkyDrive Pro sync client is installed during the setup for Office 365 ProPlus, Office 365 Small Business Premium, and Office Professional Plus 2013. For other users who are not licensed for the previously mentioned products, you can download and use the standalone SkyDrive Pro sync client. Note that a SkyDrive Pro app for Windows 8 and iOS are now available.
For additional information on SharePoint 2013, contact your reseller, partner, account team – or visit the SharePoint 2013 Homepage, or SharePoint Blog.
This is one scenario and licensing situation. Each customer scenario can vary by deployment, usage, product version, and product use rights. Always check your contract, and the current Products Use Rights document to confirm how your environment should be fully licensed. The blogging team does not warrant that this scenario will be the right licensing solution for other similar cases.
In a SP Foundation 2013 environment, can I use the standalone SkyDrive Pro client for free?
I also wanted to add that your statement above "Note that SharePoint 2013 Foundation does not provide SkyDrive Pro functionality." is incorrect. Syncing document libraries from any site works correctly.
Grr. We just want to use Skydrive Pro instead of Dropbox, but without the whole expense of a whole 365 or SharePoint plan. Many orgs, like ours, have taken just the Exchange Online plans. We just want to add Skydrive Pro to that. If we can't we'll be going down the road to Mobile Echo or Dropbox. disappointing.