In this, my final posting as Exchange/Outlook Product Manager for the UK, I would like to share with you the most powerful productivity tool in Outlook: the delete key. I'll also share a simple workflow you can use right away to help maintain an empty Inbox while staying on top of important information. I hope you find this useful.
As email volumes continue to grow every email user feels the pressure to stay on top of their workload. But for many, reading every email and diligent filing every message is no longer a viable solution in this data-filled age. We need a new deal. We need more powerful tools to eradicate email-borne stress from our lives.
We need "The Delete Key".
Take this key as my gift to you. It is coloured green intentionally. Think of this button as your green light to a happier, more productive future. Use it wisely and it will pay rich dividends. Here, in true Useful Technology Blog style, is how you can make this key your new best friend:
If you follow this time-tested process diligently I guarantee you will be pleasantly surprised to discover how much of your email you can simply delete. The rest you will have sorted into manageable tasks. Now, after adding your own tasks into Outlook (this is crucially important otherwise your working life would be solely driven by the emails you receive) you will have a complete log of all the things you have decided to do and their deadlines. You can now look at your calendar and those outstanding meeting requests and decide if you would like to accept these appointments. Again, if they don't relate to a meaningful personal objective or are not sufficiently action-oriented it's OK to decline meeting requests. You are, after all, in complete control of your time so don't feel bullied to surrender it without good reason.
Back in the early 1990's my boss would return to the office after a holiday and ceremoniously empty his (at this time paper-filled) in-tray into the bin. He was so right when he said "If it's important, they'll let me know." By deleting extraneous information and concentrating only on what is important to you and your personal objectives you can regain control over the email monster and achieve a happier and more fulfilling work-life balance.
This isn't an Office 2007 post, but as I'm sitting at my desk on a Friday afternoon, with a to-do list...
So sorry I only just now stumbled upon your blog. It's brilliant, and you're doing a great service and a wonderful job.
I am an Outlook user without Exchange, and have often thought of Outlook as my OS, as often as it "is" my computer screen. Your blog is full of stuff I can use immediately.
Well done, sir. Best wishes in your new role.
PingBack from http://www.hawkwings.net/2006/06/30/how-the-delete-key-is-your-best-friend/
It's the end of our financial year today,&nbsp;we're&nbsp;starting FY07 tomorrow, and I'm tidying out...
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I've been meaning to post this for a while actually, so...
Thanks for the post, I totally agree. To extend your tips a little further, a great way to use Conversations is this:
- Create a custom Search Folder and call it Conversations
- Include your Inbox and Sent Items folders
- Leave the criteria blank
- Open the Search Folder
- Apply the Conversations view
You can now view the full history of your email including what you said and what they said in chronological order. very cool.
Jonny_Day has posted a great follow-up comment to my Best Tip Ever posting in which he suggests a neat...
Si, mis amigos, después de casi 24 horas de infructuosa búsqueda de alguna solución, acepté lo inevitable.