The UsefulTechnology Blog

Tips and Tactics for a Better Digital Life

April, 2005

  • From tasks to appointments to the weekend

    Here’s a great little productivity tip for Outlook. Use this whenever you need to set aside time in your calendar to work on a task. In Outlook, go to the Calendar view (CTRL+2 is the shortcut) and make sure your TaskPad is visible ( View , TaskPad )...
  • What's the point of the Junk E-Mail folder?

    I was a member of a speaker panel at a Butler Group 'Email Management Strategy Briefing' in London recently and was asked a simple question: "What's the point of having a Junk E-mail folder in Outlook 2003? Surely, if it's junk, it's junk, so why keep...
  • MAPI Mail Merging in Office 2003

    If you use Microsoft Outlook 2002 or Outlook 2003 and also have Microsoft Word of the same version number, you can take advantage of something called MAPI (Microsoft Application Program Interface) to access some very powerful features. Without getting...
  • Black Belt Custom Views in Outlook 2003

    My last blog entry showed how you can use the Copy Folder Design feature to clone one folder view to another in Microsoft Outlook 2003. This is great if you only need to customise a couple of folders but this next black belt technique requires getting...
  • Easy folder cloning in Outlook

    I routinely customise my Outlook folders so they perform the way I like. I use Outlook features like views and rules (many of which can be accessed from the Tools, Organize options) to create the perfect screen layout for my way of working. If you're...
  • Outlook Mail Profiles solve Toilet Troubles

    My brother-in-law, Ric, popped round this evening to help me figure out how to move my toilet 4 inches to the right. Don't ask, it's a long story. While here he asked me a question about Outlook and I figured some others might be interested in the...
  • Allister Frost

    My name is Allister Frost and I'm a Product Solutions Marketing Manager for Microsoft in the UK. I look after some of our server technologies with a personal focus on email and information rights management. First and foremost I'm a brand marketer...
  • Creating tasks from emails

    Now that you've mastered SHIFT-CTRL-V , dear reader, let's step up a gear. You can also create perfectly formatted tasks from an email by using this shortcut. Whenever you get an email that requires some action on your part and you don't have time to...
  • Speed moving items in Outlook

    If you've viewed my Outlook 2003 blogcasts you'll already be familiar with this tip. But it's so useful I have to repeat it here because anyone who doesn't use it is missing out big time. All you have to do is remember this keyboard shortcut: SHIFT...
  • Figuring out what you've done and who you did it to in Outlook

    So here I am at last. My very own Technet blog. Crumbs, what a responsibility. My regular reader (thanks dad) will know that this is my new blog landing site. After exactly 444 thoroughly enjoyable days residing on TheSpoke , my chum Eileen Brown has...