Creating a PST in Outlook 2010

Creating a PST in Outlook 2010

  • Comments 119
  • Likes

I have a friend that is moving from Outlook 2003 to 2010, and who had trouble figuring out how to move their mail to a PST (offline mail store).  In case anyone else is looking to do this, here we go:

In the top left of Outlook, click on “File”.


Click on the Account Settings drop down, and then click “Account Settings…”


In the window that pops up, click the second tab “Data Files”


Click on the “Add…” icon, and then give your PST file a name (they call it “Outlook Data File, which makes much more sense to end users), choose where it goes, and then hit “OK”.  By default in Windows 7, it goes into your My Documents folder into a folder called “Outlook Files”. 

I’m not sure what Outlook 2010 does on earlier versions of Windows, but Outlook 2007 and earlier defaulted to C:\Documents and Settings\<username>\Local Settings\Application Data\Microsoft\Outlook.  I know that because I used to have a job upgrading PC’s in a large enterprise to Windows XP, and I had to manually move over the PST files that people forgot to back up.  That path is burned into my brain :)


Close the Account Settings window, and you will be back to the main Outlook window.  Your new PST (Outlook Data File) will be over on the left, and you can create new folders and drag mail into them (or setup rules).


  • Thanks for the help....Saved time for me too...

  • Great help, thanks!  

    Wish I found it an hour earlier, when I began trying to figure it out on my own!

  • Thanks. Sometimes it's better to search on the internet than wait for helpdesk to respond.

    Happy Holidays!

  • Thanks this is helpful!!! Keep up the good work.

  • I've been searching forever in Outlook, without this I wouldnt have found it! Thanks!

  • Me and my office are trying to move from one cloud server to another.  In order to do this, we are trying to back up all our mail/calendars etc in the way described above.  Everything seems to work fine, but when we try to import the data onto the outlook running on the new server nothing imports.  If anyone has any ideas I'd be incredibly grateful.  So far we've been at this for 5 hours and so far no joy.


  • Thanks for this post, helped me create my own personal pst :)

  • it's not use ful....,Please update correctly...

  • I've been searching Outlook for over a week.

    Then I wised up and searched the internet.

    Your description made it quick and easy.

  • Thanks for the tip. Saved some good time for me!

  • Thanks it very helpfull.................

  • Today i created my 1st PST in less than 30 sec..u rock :)

  • Thank You .. It was very helpful.. :)

  • Thanks... for detailed steps provided

  • Thanks for simple and useful steps.

Your comment has been posted.   Close
Thank you, your comment requires moderation so it may take a while to appear.   Close
Leave a Comment