How to create auto signatures centrally in Office 365 Exchange Online

re: How to create auto signatures centrally in Office 365 Exchange Online

Timothy Zott — Mon, 06 May 2013 17:58:59 GMT

Just FYI, I checked out the tird party tool from: www.mail-signatures.com and it inly works for OWA and Windows Outlook; not Mac and not Mobile.

re: How to create auto signatures centrally in Office 365 Exchange Online

David Bojsen — Wed, 10 Apr 2013 22:08:37 GMT

@Chris Howett - i would very mush like for you to post your solution.

If you could do so, it would be a great help, thank you.

BR David

re: How to create auto signatures centrally in Office 365 Exchange Online

Chris Howett — Thu, 04 Apr 2013 12:57:26 GMT

One command is all you need - set-mailboxmessageconfiguration -identity <alias> -signaturehtml (get-content <path to html file>) -autoaddsignature $true

Downside to this, it has to be done for each user. So, I created a CSV with all the variables (such as name, job title, telephone etc) and then ran a powershell script to echo the lines of html and varibles in a foreach loop to an html file ($_.alias.html) and then ran the above command (in the same loop). Happy to post if any one needs some help

FYI, to replace a user signature, update the html file (and on csv file) and run the command/script again and it will be replaced.

Signature automatically appears as it would do in outlook. This works for OWA and Outlook

If you are doing this for Office 365, give 15 minutes (theoretically up to 48 hours) for changes to replicate across all Hub transport servers

FYI, in Exchange 2013 (Office 365 Wave 15), you can also add -autoaddsignatureonmobile $true. Speaks for itself

Hope that helps, it has worked wonders for me!

re: How to create auto signatures centrally in Office 365 Exchange Online

Mikey — Fri, 11 Jan 2013 23:07:46 GMT

Agree with all of these -- rather useless as a good signature tool because the sig alwasy ends up at the end.

I do see ways that rule logic could be used to better manipulate...but M$ has broken that ability to do this! They limit the total length of the rule so severely that creating a normal marketing signature along with needed logic rules is not possible.

re: How to create auto signatures centrally in Office 365 Exchange Online

Jonathan — Fri, 30 Nov 2012 14:55:13 GMT

Stumbled upon this post a few days ago when I was looking for a signature tool for our E3 on Office 365. There is also a bunch of third party signature managers for composing and centrally adding sigantures for Office 365 and OWA. We're now trailing this one www.mail-signatures.com

re: How to create auto signatures centrally in Office 365 Exchange Online

TK — Mon, 15 Oct 2012 15:14:03 GMT

Thanks Stephen, that's a good suggestion. I might add a unique phrase to the signature and since it's html, i'll be able to hide it. This could be a good workaround. Cheers

re: How to create auto signatures centrally in Office 365 Exchange Online

Stephen Hogan — Fri, 05 Oct 2012 09:32:31 GMT

Probably the easiest way is to take some unique text from the disclaimer and use that instead of the RE: suggestion. #justathought

re: How to create auto signatures centrally in Office 365 Exchange Online

TK — Thu, 27 Sep 2012 15:13:17 GMT

Agree with Jim, using the disclaimer option will always append to the bottom of an email, which is fine when initially sending the email but should someone reply from within your organisation, their signature will append under your original one. You could set up an exception to not appeand if RE: is in the subject field but this causes other issues.

It seems strange that there isn't a global signature option.

re: How to create auto signatures centrally in Office 365 Exchange Online

Jim — Thu, 16 Aug 2012 10:17:29 GMT

The difference is a disclaimer always appends to the bottom of an email, if you're replying to an email you wont want it at the bottom of the email, you'll want it at the bottom of your addition to the email