SharePoint Online has an abundance of document management capabilities. You can share documents with people inside and outside your organisation, for you and your (extended) teams to collaborate on and co-author. You can invoke document versioning to enable restoring of earlier editions and log changes...

The long awaited standalone SkyDrive Pro sync client has just been released! The standalone SkyDrive Pro sync client allows users of SharePoint 2013 and SharePoint Online in Office 365 to sync their personal SkyDrive Pro and any SharePoint 2013 or Office 365 team site document libraries to their local...

Synchronizing SharePoint Online document libraries with Windows Explorer has always been a hot topic. My post on the topic from October 2011 has been viewed more than 10,000 times. In previous versions of Office 365 its been possible, yet a little frustrating to setup and use on a daily basis. Especially...

The ability to share your SharePoint sites and documents with people outside your organization is a very compelling capability in SharePoint Online. You are allowed up to 500 unique external users per month on the P-plans, and 10,000 for the M and E plans at no cost. The people outside your organization...

The new Office 365 Service Descriptions can be easily accessed in your favorite browser; just type office365sd.com in the address box, and you'll get a full list of service descriptions . Each service description will give you tables comparing features across plans, making it easier to pick...

The new SharePoint Online, available with Office 365, includes a wide variety of improvements and new features. Discover how SharePoint Online can help you share your work and work with others, organize your projects and teams and discover people and information. Share Social features ...

Microsoft is preparing to roll out the new SharePoint Online as a part of Office 365. As a result of this initial phase of the SharePoint Online service update, you may be affected by some of the design changes. Below is a consolidated list of items with pointers to documented fixes and posted workarounds...

The new SharePoint Online has an all-new Windows PowerShell module for admins to manage their sites and users. Windows PowerShell unlocks a lot of new scenarios, including bulk site creation and upgrade, and better quota management and reporting. To make it easier to build out a variety of Windows...

If your organisation have more complex document management needs than merely being able to attach a document to a CRM Online record, the integration between CRM Online and SharePoint Online offers great additional features and benefits. The following table compares the differences between using file...

A search result needs to be quick and easy to find and read - and on the same time display as much relevant information as possible to the end user. These two ambitions often conflict with each other - the more information you add to a result, the more "cluttered" the UI looks. The more "cluttered" the...

If you require more document management features than the file system offers, take a look at some of the built-in and easy to use features of document libraries in SharePoint Online. In this article I'll show you how to import a folder structure from your file system into SharePoint Online, apply...

A compelling update for SharePoint Online just in. The service will now support in-browser viewing of PDF files. We've received a lot of feedback noting PDF viewing was limited while a number of customers expressed that they did not want PDF files to be downloadable to user’s desktops. Clicking...

The SharePoint Store is new to SharePoint Online - it will be available in the coming version of Office 365, currently referred to as Office 365 Preview . In the SharePoint Store you can find apps from SharePoint developers across the globe. You can filter the apps on several categories as well as on...

Alerts Do you need to stay on top of the changes done to documents in a document library? No need to visit the document library every five minutes to see if anything changed – just set an alert for the library. By default the delivery method for the alert is an email to the email address...

A lot of Office 365 customers are asking how to purchase additional SharePoint Online storage. This is done through the Office 365 Administration portal if you are an administrator who has purchasing priveleges: Navigate to the Manage subscriptions page - https://portal.microsoftonline.com/Commerce...

Often times I get asked how to provision a document library in SharePoint Online to expose the Word, Excel, PowerPoint and OneNote icons in the document library ribbon to allow users to fire up one of those document types right from within the document library. There is two approaches – one...

To list the user profiles of all SharePoint Online users in your tenant you can follow these steps Navigate to the User Profiles tab in the SharePoint Administration Center and click Manage User Profiles In the "Find profiles" text box type i:0#.f|membership Click the Find button to see the...

In case you missed TechEd 2012 North America last week - or had to prioritize sessions - here is a list of some of the recorded Office 365 sessions I'd recommend. Just click the link to see a streamed recording of the session and/or download the recording and the slides (may not be available for all...

SharePoint workflows are pre-programmed mini-applications that streamline and automate a wide variety of business processes — from collecting signatures, feedback, or approvals for a plan or document, to tracking the current status of a routine procedure. Built-in workflows The following...

When you sign up for an Office 365 account, you automatically become an Office 365 global administrator and a SharePoint Online Administrator. This global administrator is added to the team site that is automatically created for you during your Office 365 account setup (for example, https:// yourcompany...

The Office Web App Service Description lists a max file size of 10 MB for Excel Web App. If you ever tried to upload an Excel workbook to SharePoint Online, even if the file size is smaller than 10 MB you might have encountered the error “Your session has exceeded its limits and has been closed“...

Say you require your SharePoint Online users to enter information about the intended audience for the document they are about to upload to a document library. If you leave it up to the user to come up with a term for audience of the document, you might end up with a bunch of documents intended for the...

Many SharePoint Online customers would like to be able to see Exchange Online data on their SharePoint Online pages (e.g their inbox or their calendar). First thought would be to use the built-in Outlook Web App Web Parts. However – if you read the “Outlook Web App Web Parts”...

People who need to see or work with your SharePoint Online site content but who don’t have user accounts for your SharePoint Online environment are considered “external users.” External users might be vendors or customers, for example. With SharePoint Online, after you activate the...

In my meetings with customers and partners I'm often asked which SharePoint Online features are found in which Office 365 Service Plans. Its possible to find a high-level comparison here (see screen shot below), but to provide a more granular view I've compiled six tables corresponding to each of...