The ability to share your SharePoint sites and documents with people outside your organization is a very compelling capability in SharePoint Online. You are allowed up to 500 unique external users per month on the P-plans, and 10,000 for the M and E plans at no cost.
The people outside your organization are called External Users. External Users means users that are not either your or your affiliates’ employees, or your or your affiliates’ onsite contractors or onsite agents.
Over the years I've had so many questions as to what an external user can or can not do in SharePoint Online.
Here is a couple of the things they can do (have the rights to)
And here is a couple of the thing they cannot do (do not have the rights to)
Read more here.
Note - the Online Services Use Rights and the Product Use Rights is the authoritative documents in use rights.
great post! such a kind information !
Thanks for this post!
Is external users feature is available with an on premise server ?
If you need to identify yourself to access content on a SharePoint Server you need a CAL, as far as I know. The Product Use Rights document is authorities on access rights.
great post clear alot of thing. I have question regarding anonymous access. I want a blog site and want when user find my blog in bing search, he will access without login as anonymous. Is it possible?
SP2013 on-premises server license includes external user access rights. ie. no SP CALs required. Please make sure you have correct licensing on SQL and Windows Server side though.
Could you please clarify if the External User can create his own document and upload it?
My email firstname.lastname@example.org - will appreciate if you could kindly email this as I am not generally on this blog.
I have a consultant whom was able to change his profile photo as an external user. Is this still considered a limitation? I am not sure that it is...
I have a question that maybe you can respond (i hope).
If i give an external user modify permission on 1 file, how can i avoid the external user to share the very same document to ohter people? I dont want them to be able to share the document. I just want them to edit it.
What permissions group are they added to on a typical subsite if you simply click the Share button and add them that way? Is it the External Users group or the Visitors?