If you require more document management features than the file system offers, take a look at some of the built-in and easy to use features of document libraries in SharePoint Online.
In this article I'll show you how to import a folder structure from your file system into SharePoint Online, apply versioning, add custom columns and the ability to work with the files offline.
1. Open the folder (including subfolders) in Windows Explorer
2. Now navigate to SharePoint Online, create an empty document library (Site Actions -> New Document Library) and click Open with Explorer to open the new document library in Windows Explorer
3. With the 'source' files and the target directory opened side-by-side select all the source files (including folders/subfolders) and copy them to the target directory (the document library)
4. The entire folder structure now in the document library
5. In the document library open the Library tab in the ribbon, click Library Settings -> Versioning Settings and apply the versioning you prefer
6. To display a "Version" column in the document library, click Modify View
7. and check the "Version" column
8. Next up is adding a couple of custom columns. Click Create Column
9. Provide a name for the column - in this example "Status", select the column type "Choice" and provide the choices the users will choose from - in this example the danish words for Draft, Active, and To be Archived
10. Now create another column, name it - in this example "Sprog" (the danish word for language) - and pick the column type "Managed Metadata"
11. ...and point your way to your prefered Taxonomy in your Term Store (see this article for more on how to put managed metadata to work in SharePoint Online)
12. One thing that will probabaly improve usability of your document library is inline editing, To apply inline editing click Modify View, scroll down to the section for Inline Editing, and click Allow inline editing
13. The resulting document library with the added columns and custom view will look like this - note the three right most columns
14. Editing using inline editing is done by selecting the desired row and then clicking the Edit icon
15. Still in inline editing mode you can choose between the choices in the Choice column
16. ....and you can choose from the metadata in the taxonomy in the managed metadata column
17. In case you'd like a grouped view just click Modify View, scroll down to the "Group By" section and pick the column you'd like grouped
18. The document library now in a grouped view
19. To take your document library with you offline just click the Sync to SharePoint Workspace button in the Ribbon. If you do changes to one or more documents while offline, SharePoint Workspace will sync the deltas back to SharePoint Online the minute you are back online
I hope you now have an idea of how the document library features in SharePoint Online is a much richer experience than your file system will offer you
A compelling update for SharePoint Online just in. The service will now support in-browser viewing of PDF files.
We've received a lot of feedback noting PDF viewing was limited while a number of customers expressed that they did not want PDF files to be downloadable to user’s desktops.
Clicking a PDF document stored in a SharePoint Online library....
....will now simply launch the file within your Internet browser. This too applies to PDFs embedded as attachments within list items
Read more here
The SharePoint Store is new to SharePoint Online - it will be available in the coming version of Office 365, currently referred to as Office 365 Preview. In the SharePoint Store you can find apps from SharePoint developers across the globe. You can filter the apps on several categories as well as on Price (Free and All).
One of the free apps currently available is the "Business Contact Manager" app - a mini-CRM right there for you to install in your SharePoint Online.
To put the mini-crm app to work in SharePoint Online
1. Click Sites, click the Gear icon next to your name, and click Add an app
2. Click SharePoint Store to open the store
3. Search for "Business Contact Manager" or filter on "Customer + Contact Management" at the refiner area at the left side of the page (if you dont see any apps in the store try selecting "English" a the languate in the top right corner of the page)
4. The app is displayed as your search result. Click the app to open the apps page
5. On the apps page, click Add It to add the app to your site collection as an app users can install
6. The app is added from the store
7. You are notified about the apps availability to users in your organisation. Click Return to Site
8. To allow the app to interact with basic information on your site click Trust It
9. The app is now available in the Site Contents page for you to install on the site
10. Click the app to open Business Contact Manager
11. You are first presented with an instructional video. Note that you can now work with four entities (company, contact, opportunity, and product) in many-to-many relationships
12. Click Companies to create, edit or view companies. You can add contacts to a company, as well as opportunities
13. Click Contacts to create, edit or view contacts. You can link contacts to companies, as well as opportunities
14. Click Oppornities to create, edit or view opportunities. You can link contacts, companies and products to opportunities
15. Click Products to create, edit or view the products and services you will bring to market. You can add products to opportunities
16. When done and back on the site, you can click the Business Contact Manager link to return to the app
The Business Contact Manager app is actually an application built on Access 2013 (you can customize it in Access 2013) and deployed in SharePoint Online as an Access Services app. In order for the app to work, please ensure you activated the Enterprise Features on your site collection
1. Click Site Settings
2. Click Site Collection Features under Site Collection Administration
3. Scroll down to the SharePoint Server Enterprise Site Collection Features and click Activate
Note
See also
Office 365 user accounts can be manually deleted by using the:
Furthermore user accounts can be deleted through a synchronized deletion:
If one of your user account was accidentally deleted from Office 365 it can still be restored. A deleted user object isn't immediately and completely removed from Microsoft Online Directory Service. The user object is put in a deleted state (sometimes refered to as a 'Soft Delete') and no longer appears in the ordinary user listing. However, it's present in the Microsoft Online Directory Service database and can be recovered for a tenant within 30 days.
To determine whether a user object is still eligible to be recovered from a deleted state, and possible resolutions, follow the steps in this article from Microsoft Support.