Alerts
Do you need to stay on top of the changes done to documents in a document library? No need to visit the document library every five minutes to see if anything changed – just set an alert for the library.
By default the delivery method for the alert is an email to the email address you use for logging into Office 365
When ever (if you prefer that frequency) someone commit changes to one or more documents in the document library you’ll get an email in your Office 365 Inbox
Changing the email address
In case you’d like the email to go to another email address, you’ll need to edit the “work e-mail” attribute in your User Profile found in your MySite
1. Open your Team Site, click your name at the top right and then click "My Profile"
2. Click "Edit My Profile" (under your picture)
3. Scroll down to the Contact Information section, and type the email address of your choice in the Work e-mail box
Unlocking the work e-mail attribute
By default the Work e-mail attribute is read-only for the users of SharePoint Online. However the SharePoint Administrator can allow users to edit the attribute.
1. Open the SharePoint Online Administration Center and click "Manage User Properties"
2. Scroll down to the Contact Information Section, hover over the area a little to the left of the reordering arrows in the Work e-mail row, click to tiny menu arrow and then click "Edit"
3. Scroll down a bit to the Edit Settings sectiion and change the setting to Allow users to edit values for this property and you are done
From now on the users can edit the work email address and have their alerts sent to the email address of their choice (please note that the changes can take up to a day or two to kick in)
The new email address now listed in the Delivery Method section of the alert
And the alert now goes to the email address of my choice
See also
You can now launch Outlook Web App (OWA) in the browser and start working even if there is no network connectivity. The work you do while disconnected is automatically synchronized the next time connectivity is restored. This allows you to be productive using OWA even when you have no network connectivity. It also makes OWA faster and a better experience from remote locations with slow or intermittently connected networks.
Our goal for OWA offline is to support the most common user actions, as far as HTML5 offline capabilities allows. This does not take us to the complete offline support of Outlook on the Windows or Mac desktop, but it matches or exceeds the offline capabilities offered by most Exchange ActiveSync phone clients.
Most email triage and calendar management actions work in OWA while offline. You can:
The offline capability in OWA makes most of your email, calendar and contact information available offline. Some of the available features and limitations are:
You can enjoy OWA offline in IE10+, Chrome 17+ or Safari 5. Over time as the offline capabilities of browsers mature, so will OWA’s offline capabilities You must enable OWA offline functionality on every computer where you want to be able to use OWA without network connectivity. Administrators have the ability to control which users can use OWA offline.
To enable OWA Offline
Using OWA Offline
Now imagine a scenario where you are working on your messages in OWA, and suddenly connectivity is lost
Even if in a no connectivity situation, you can continue working in OWA e.g. compose a new mail
Write the mail and choose the recipient(s). In this example I'm working from my Office 365 Preview account (on my Office 365 Preview tenant @modernoffice.onmicrosoft.com) and I'm composing a mail to my everyday work email @microsoft.com. I hit send and continue working on other tasks.
Now imagine a while later, when connectivity is restored, I open OWA 2010 to read my work mail and sure enough - the mail sent in the Offline scenario is there for me to read (see left side of graphics below).
Caching
OWA offline is enabled via a new feature in IE10, called Cache and databases. To access the settings for the cache
From here you can e.g delete the cache (will disable OWA Offline) or change notification settings.
Note:
If you accidently delete a mail - and on top of that accidently empty the Deleted Items folder - you can still get to that ‘deleted-deleted’ mail using the Recover Deleted Items command.
A deleted mail will be kept in your Deleted Items folder until it is manually deleted from there by you, or until its removed automatically as per your company's Retention Policies (by default 30 days).
When a mail is deleted from the the Deleted Items folder, its kept for another 14 days in a folder called the Recoverable Items folder until it is permanently removed automatically. During this 14-day period you can recover the ‘deleted-deleted’ mail.
Just right-click the Deleted Items folder, click Recover Deleted Items to display the Recover Deleted Items dialogbox, click the mail(s) you want to restore and then click the Recover Selected Items button
If you are accessing your mail using the Outlook client (as opposed to Outlook Web App in the above example) then the Recover Deleted Items command is found in the Ribbon in the Clean Up group
To increase the above metioned Deleted item recovery (Single Item Recovery) period for all users from the default of 14 days to the 30 day maximum, you (if you are the admin of the tenant) can run a PowerShell cmdlet that resembles the following:
Get-Mailbox | Set-Mailbox -SingleItemRecoveryEnabled $True -RetainDeletedItemsFor 30
If you want to recover items for a period of more than 30 days, you must use Litigation Hold.
If you are using an Audio Conference Provider (ACP) - and you experienced the following: after you dial in to a Microsoft Lync Online conference by using your ACP access number, you cannot hear other users who are connected to the Lync Online conference through their computers, and vice versa - one thing to check is if you've configured your Lync Online service to Open domain federation.
Open domain federation is required for Lync Online meetings that involve an ACP. This is true because the ACP joins the Lync Online conference as an anonymous user. If domain federation is not configured to use the Allow federation with all domains except those I block setting, the audio will not bridge between the ACP and the Lync Online VoIP users.To resolve this issue, follow these steps:
With Windows Azure AD Rights Management, you can protect your data by encrypting and managing access rights, including Office documents, Exchange email, and SharePoint document libraries across your Office 365 Enterprise Preview services and applications.
The technology is highly integrated into Office 2013 Preview, Exchange Online Preview, and SharePoint Online Preview, and offers a seamless experience for both end users and administrators in document authoring, email, and SharePoint publishing.
All you have to do to get started is:
Read all the details in this blog post "Enabling Windows Azure AD Rights Management in Office 365 Enterprise Preview" from the AD RMS Team Blog.
One of the most requested features in SharePoint Online in Office 365 is mail-enabled document libraries.
In the next major update to Office 365 - currently in Preview and called "Office 365 Preview" - we will bring you what is called Site Mailboxes.
A Site Mailbox is a shared inbox in Exchange Online that all the members of a SharePoint Online site can access. It is implemented in SharePoint Online Preview as what is known as an app. An app is best described as a solution that carries a light footprint and uses standards-based technologies such as HTML5, JavaScript, and OAuth.
The Site Mailbox is accessible from the site in which it is created. It allow access to users who are individually listed in the Owners and Members groups of the site - security groups or distribution lists are not supported by Site Mailboxes. The email address of the site mailbox will be generated automatically from the name of the site.
Site mailboxes are surfaced in Outlook 2013 and give you easy access to the emails and documents for the projects you care about. Site Mailboxes are listed in the Folder Explorer in Outlook 2013 (the rich client), letting you file emails or documents into the shared project space simply by dragging the email, document, or attachment into the site mailbox.
You will not see your site mailboxes when you sign into your mailbox with Outlook Web App. However, if you are in the default owners or members lists of the site you can use the Site Mailbox app to see an OWA web part that displays the messages in that site mailbox.
To set up a Site Mailbox for at site
1. Log into Office 365 Preview, click "Sites" in the top navigation bar and then click "new site"
2. Type the name of your new site, e.g TheMailHeavySite...
3. Click “Keep email in context” to install a brand new app called “Site Mailbox”...
4, Click the "Add" button to install the app...
5. Click the newly installed "Site Mailbox" app to create the shared mailbox and make it accessible on your site...
The mailbox is being setup...
6. Select your prefered language and time zone...
The mailbox is ready, complete with a mail listing the email address of the mailbox - in this example TheMailHeavySite@modernoffice.onmicrosoft.com since my trial domain is modernoffice.onmicrosoft.com. People can now send mail to the site using that email address.
Back on the site home page you and other site members can access the newly created mailbox using the link created under the header "Recent" or by clicking "Keep email in contect"
If you open Outlook 2013 you will see the Site Mailbox(es) you are a member of listed in the lower left corner of the Folder Explorer in Outlook. Under each Site Mailbox a subfolder called "Documents" exists. You can drag attachments from any email to these "Documents" subfolders and they are automatically uploaded to the corresponding document library "Documents" in the SharePoint Online site to which the Site Mailbox is related.
To learn much more about Site Mailboxes please see the newly published blog post by the Exchange Team "Site Mailboxes in the new Office".
The next major update to Office 365 - currently in Preview and called "Office 365 Preview" - will bring you Office on Demand in the "Office 365 Enterprise Preview" edition.
Office on Demand is a technology that delivers a single Office application, such as Word, Excel, PowerPoint, Access, Publisher or InfoPath on demand to you as an Office 365 user. This can be used on a PC temporarily accessed by you, such as a in business center, a relative’s PC or a borrowed PC. Lync, OneNote, and Outlook are not available via Office on Demand delivery.
The Office program is streamed instantly to the PC and is not permanently installed. Office on Demand will work on Windows 7 and newer PCs that have Internet access. For an in-depth blog post about Office on Demand click here.
To temporarily use e.g. Word 2013 on any Windows 7 and newer PC
1. Log into your Office 365 Preview and click "SkyDrive"
2. At the lower left corner click "Use Office 2013"
3. On the "Stream and use your Office subscription" screen click "Word" to start the streaming
3. After just a few minutes Word 2013 starts...
... connects to your account (to give you your recent documents, settings etc)
4. And you can start enjoying Word 2013
If you havent done so already you can sign up for a trial account here and start testing all the new capabilities of the new Office 365.
Based upon areas that caused delays for customers in the past, a group of Microsoft Office 365 deployment experts har compiled a must read article "Top Ways to Prepare for an Office 365 Deployment".
The sound advice in the article hopefully will help ensure a positive deployment experience to Office 365.
See also:
If you use Exchange Online in Office 365 together with Outlook you are limited to 64 KB worth of inbox rules (or appx 45 rules).
When you reach the 64 KB limit, you'll be warned that you can't create any more rules. If that happens, you'll have to delete or simplify some of your existing rules before you can create more. Some ways you can reduce the space used by rules are:
Quick Tip
A less known tip to obtain more rules than 45 from the 64 KB is to type an alias manually instead of selecting it, when prompted to browse to the desired user alias/DL in the rules wizard.
1. Open the Rules Wizard, and click the "people or public group" link
2. Instead of browsing to a person or group, simply type the alias in the "From ->" field
3. The alias is known to Exchange
If you browse to the alias (instead of typing it manually) Exchange will use the Distinguished Name (DN) which takes up significantly more space, thus limiting the amount of inbox rules you can fit into the 64 KB.
UPDATE september 2012: A recent update made in Office 365 Exchange Online allows Tenant Admins to increase the Inbox Rules Quota limit for their users. The update has been deployed to the Office 365 Service and you can benefit from it today! See this article for more: Tenant Admins can now increase Inbox ‘Rules Quota’ limit for their users!