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2007 Office can save a PDF?

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2007 Office can save a PDF?

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Office! "Really?"

Yes, it can.

"Just 'out-of-the-box'?  Or do I have to download and install something?"

You need to download and install something.  It's an Office Add-in, and it's found here:

2007 Microsoft Office Add-in: Microsoft Save as PDF

This works in all of these products:

  • Microsoft Office Access 2007
  • Microsoft Office Excel 2007
  • Microsoft Office InfoPath 2007
  • Microsoft Office OneNote 2007
  • Microsoft Office PowerPoint 2007
  • Microsoft Office Publisher 2007
  • Microsoft Office Visio 2007
  • Microsoft Office Word 2007

We also have an add-in for saving to XPS files:

2007 Microsoft Office Add-in: Microsoft Save as XPS

And if you want support for both PDF and XPS in one download:

2007 Microsoft Office Add-in: Microsoft Save as PDF or XPS

Cool.  So... I know what a PDF is, but what the h*** is an XPS file?"

Watch your language, buddy.  XPS stands for "XML Paper Specification".  It can be thought of as a rendering of a document that is XML, but is printable.  Many printers are supporting this XML specification directly.  A good starting-point link for you is the "View and Generate XPS" page.  (additional links to information on the right-side of that page)

"Wait.. doesn't Windows Vista have built-in XPS support?"

Indeed it does.  if you are running 2007 Office on Windows Vista, you do not need the "Save as XPS" Add-In.  You can basically "print" to the "XPS Document Writer" and create an XPS file that way.

  • It is a shame that this functionality wasn't extended to all the applications in the Office family, e.g. Project. I still need to have a third party product installed to produce PDF versions of my Gantt charts.

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