KC Lemson

By KC Lemson [MS]

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  • Blog Post: Show multiple timezones in Outlook

    Before I had Jared , I used to travel quite a bit. Outlook has a nice way of helping you keep the multiple timezones straight when you travel: 1. Tools | Options | Calendar Options 2. Time Zone 3. Click "Show an additional time zone", name it and select it Then, when you're looking...
  • Blog Post: Outlook keyboard shortcuts

    Here are some of my favorite keyboard shortcuts in Outlook, from a self-proclaimed keyboard junkie. Many of these are standard windows shortcuts, some are specific to Outlook: F6 : Switches between navigation pane/folder list, message list and preview pane. Also useful in other applications or elsewhere...
  • Blog Post: Auto-completion in Outlook

    In Tools | Options | Email Options | Advanced E-Mail Options, there is a setting: "Suggest names while completing the To, Cc and Bcc fields." When enabled, Outlook suggests matches as you're typing in these fields, much like IE will suggest URLs as you're typing in the Address bar. Type in "David...
  • Blog Post: What's new in Outlook 2003 for developers

    John Durant points to a new article by Randy Byrne on MSDN: http://msdn.microsoft.com/library/?url=/library/en-us/odc_ol2003_ta/html/odc_OLWhatsNew2k3.asp
  • Blog Post: How to add a custom toolbar button and give it a tooltip

    Bob asked in the comments on this article if it's possible to add a tooltip to a button. Here's one way to do it programmatically for your own buttons. The below example adds a custom button to the standard toolbar and assigns it a tooltip. Note that the button does not actually do anything in this sample...
  • Blog Post: Can't open embedded messages, no "Message" form in standard forms library

    I got myself into a bad state a while back where I was unable to open messages attached to other items. It happened while I was monkeying around with this custom form which adds a column to the view. I don't remember exactly how I got into the bad state, but I learned a few things while troubleshooting...
  • Blog Post: Slight modification to make "create task from email" more useful for me

    I made a tiny modification to the code in my previous Create Task from Email blog entry . For my purposes, if the item(s) I'm creating a task from are in the Sent Items folder, then I don't want to delete the original mails. But if they are in any other folder, I do want to delete the original mails...
  • Blog Post: HTML email: friend or foe?

    JWZ asked recently how ubiquitous support for HTML mail is today in the various mail clients being used. Not surprisingly, many of the comments ended up missing his point entirely, resulting in this comment of his and someone else who saw the humor in the responses. Many of the comments ended up discussing...
  • Blog Post: It's *information* overload, not email overload

    I am so tired of reading blog posts that point the finger at email and imply that the problem is that we have too much email and that the solution are other technology streams, 1:many communication, etc. Guess what folks, email has 1:many too, call them groups or mailing lists or distribution lists or...
  • Blog Post: How to track the comments you make on other people's blogs

    This is a problem that I'm guessing many of us have - how to keep track of miscellaneous comments you make on someone else's blog, to check for follow-ups? With Newsgator and Outlook 2003, one way to help with this scenario (I admit, it's not a perfect end-to-end solution) is to use a custom flag toolbar...
  • Blog Post: 7 Things you can't say on the internet

    Great post from Josh. Although I admit I'm biased about #4 on his list...
  • Blog Post: Count the number of items in your entire mailbox

    First, let me preface this entry by saying that I am an abysmal programmer. I use my basic programming skills to write code that helps me do things in the applications I use, and since these are usually one-time things, I don't worry too much about performance or error checking. Phew, now that that...
  • Blog Post: How to synch other folders with your Pocket PC

    Brian points to a post of Greg's where he describes how to do this.
  • Blog Post: Add toolbar buttons for your Office macros

    I stumbled across a link to this article on slipstick earlier today while researching some VBA things, and it's so simple I wanted to share it: How to assign a macro to a toolbar button in Outlook 1. View | Toolbars | Customize 2. On the Commands tab, click Macros on the left-hand side 3. Drag the...
  • Blog Post: Adding inline HTML to messages

    If you want to add the contents of an HTML file on your machine to an Outlook email inline (rather than as an attachment), you have a couple of options. You could browse to the file, open it in your browser, copy the contents and paste it into an email body and cross your fingers that the browser you...
  • Blog Post: Natural language parsing in date fields in Outlook

    For years, I've been using NLP in Outlook but something I read recently reminded me that not everyone may realize this capability exists. So today's tip is to illustrate the power of natural language parsing in date fields in Outlook. This is doubleplus good, I use it all the time: 1. Create...
  • Blog Post: Create inline MHTML attachments

    One of the advantages of RTF mail is that it supports inline attachments - you can attach a file and have it show up anywhere in the message, rather than in the 'attachment well' like it does with HTML and plain text messages. You can actually achieve a similar level of functionality with HTML mail...
  • Blog Post: Crabby office lady dishes on outlook versus outlook express

    One of my favorite online 'personalities', the Crabby Office Lady has a column on the difference between Outlook and Outlook Express , which is a common misunderstanding in the Outlook newsgroups. She writes about the rest of the office products as well, fun reading.
  • Blog Post: Archives from Exchange & Outlook Magazine available online

    One of my Exchange MVPs just pointed me at this great archive: http://www.ftponline.com/archives/magazines/exchange/ .
  • Blog Post: In-cell editing in Outlook views

    You can use in-cell editing in Outlook views to change an item without opening it. This is on by default for certain views such as the “Address Cards“ view, see it in action: 1. Select your contacts folder 2. Select a contact 3. Press F2 The cursor will be put in the middle of the address...
  • Blog Post: Set flags on multiple items at once

    In Outlook 2003, you can change properties on multiple items at once. Some examples of when this is useful is to flag or set categories on the items. 1. Select the multiple items in the view 2. Click the flag column in the default view - or - right click and set a category - or - right click and set...
  • Blog Post: The permissions tab on my calendar folder is missing

    If you're using Outlook against an Exchange server, you can share folders between users. This can be done via a few different UI entrypoints - you could go to Tools | Options | Delegates and add a user, or you could right click on a folder and choose Permissions. The target user ('delegate') can then...
  • Blog Post: Quickly view the internet headers of a message in Outlook

    Just about anyone who runs mail servers needs to look at headers from time to time. This is especially true during the development of product such as Exchange, as we track down and fix bugs. I wrote this little macro to make that a little easier. Select a message, click the button to run the macro, and...
  • Blog Post: Prevent Reply All/Forward in mail to other Outlook users

    Much has been made of Information Rights Management in Outlook/Windows 2003. But for years, organizations with 100% Outlook users have been capable of achieving a small level of the same functionality with custom Outlook forms. First, create the custom form: 1. Create a new message 2....
  • Blog Post: Try before you buy

    If you want to see the new tricked-out Outlook Web Access 2003 or test-drive the mobily features in Exchange 2003, sign up for a free trial account: http://www.microsoft.com/exchange/evaluation/trial/online.asp