KC Lemson

By KC Lemson [MS]

October, 2003

  • Minimize Outlook 2003 to the system tray (er, taskbar notification area)

    I've noticed that a bunch of the referrers I get from google/msn/yahoo search to this blog are interested in terms such as "Email Notification Icon". So in response to that, today's blog entry is about two tricks related to the system tray, one...
  • Keyboard shortcuts in OWA 2003

    In OWA and Outlook, we're always interested in how people manage their inboxes - how do users handle email overload? A few main strategies came out of our usability studies - that users tended to be "Pilers or Filers". Pilers tend to let all their...
  • Prevent Reply All/Forward in mail to other Outlook users

    Much has been made of Information Rights Management in Outlook/Windows 2003. But for years, organizations with 100% Outlook users have been capable of achieving a small level of the same functionality with custom Outlook forms. First, create...
  • How to control the "two line view" in Outlook 2003

    There's a new capability in views in Outlook 2003 such that each message can take up two lines in the view, instead of one. Some people find that with the reading pane enabled on the right-hand side, this makes it easier to handle mail without ever...
  • See what servers Outlook 2003 is connected to

    New in Outlook 2003 is the ability to see what Exchange servers Outlook is connected to, as well as other details about those servers and how Outlook is connected to them. To view this data, hold down the CTRL key and right or left click on the...
  • Fun RSS feeds

    http://dictionary.reference.com/wordoftheday/wotd.rss I  am subscribed to dictionary.com's word of the day feed. It's really useful... although today it is expropriating me of time. And yesterday, I became atrabilious after getting only 5 hours...
  • Top ten tasks for new Exchange administrators

    Huzzah, huzzah, my list of the top ten tasks for new Exchange admins has been published on the Exchange web site: http://www.microsoft.com/exchange/techinfo/administration/beginner.asp . It was fun to write, because I only came up with the idea in...
  • Items deleted via IMAP are available in the dumpster

    A discussion I had with some coworkers over lunch reminded me of another "dumpster trick" for Exchange: items deleted via IMAP can be recovered via the dumpster. I previously described the per-folder dumpster concept in September 26th 's blog entry...
  • Pre-fill in "To" field on a new message in OWA 2003

    In OWA 2003, you can now create a message and fill in an address on the To field with a single URL: http://server/exchange/user/drafts/?cmd=new&mailtoaddr=user@domain.com To fill in multiple addresses: http://server/exchange/user...
  • Enable reminders for non-default folders in Outlook

    By default, Outlook only displays reminders for four default folders: Inbox (for items flagged for follow up with a date for the reminder) Contacts (for flagged contacts, i.e. "call this guy") Tasks Calendar But if you...
  • Porn disclaimer

    A friend of mine works in the Anti-SPAM group here at Microsoft. When he joined the group, he was required to sign a disclaimer to signify that he was aware that in the process of doing his job, he might see pornographic and other possibly objectionable...
  • Stupid calendar tricks

    #1: Show more months The default calendar view shows you many things: The appointments you have scheduled for the day(s) you have selected, your task list, and a date picker that shows one or more months on the calendar. If you want...
  • Make Newsgator and Outlook work even better together

    My aggregator of choice is Newsgator , as it pulls my RSS feeds into Outlook which is where I'm already spending most of my day. If I didn't have Newsgator and has to use another program, I probably wouldn't read my feeds nearly as frequently as I...
  • Find out what Microsoft's IT department is doing

    Did you know that our IT department publishes white papers on how they operate? http://www.microsoft.com/technet/treeview/default.asp?url=/technet/itsolutions/msit/Default.asp . Two exchange related papers were published in August.
  • Going offline until November

    I'll be OOF, spending Halloween with my family, and won't be blogging in that time. Jared will be a leopard. :-) See you next week.
  • GNAP!

    For some reason, the "GNAP!" episode of the Smurfs has been in my head lately, so I went searching for more information on it just because I can . I ran across this review on epinions , which proved to be some entertaining light reading last...
  • Trial version of Zoo Tycoon available

    I've been a fan of SIM games for years, SimCity being one of the first computer games I ever purchased with my own money. So a couple of years ago, I filled out an internal survey about my gaming preferences, checking the box to indicate that I enjoyed...
  • My son rolled over!

    I try to keep this blog mostly technical, but I just need to say in public that my son rolled over for the first time a couple of days ago, at 4 months 1 week old. Way to go Jared ! Of course, he hasn't entertained us with this trick again, but I'm sure...
  • The keyboard junkie strikes again

    Use F6 to switch "panes" in Outlook (between the message view, folder list and reading pane, for example). And while you're in the reading pane, just keep pressing the spacebar to read all the messages in that folder with a single key.

  • Intellimouse navigation within Outlook

    If you have an Intellimouse , you can use the buttons on the side of the mouse to navigate between folders you've already selected (they act like a forward/back button in Internet Explorer as well as Outlook): 1. Click on the Inbox 2. Click...
  • Plus an Excel tip for today...

    This is something I use in Excel all the time, that I only found out about a year or so ago, so I thought I'd mention it here. Unfortunately, I don't know what version of Excel this first became available in. Get a quick count of the number of...
  • Raging fires in California...

    Some friends of mine in the San Diego area have posted some pictures and commentary: http://www.declan.net/images/2003/031026/ http://web.figure1.net/~jlindqui/photos/fire031026/ Some of the more striking ones: http://www.declan...
  • Row persistence in Outlook

    Outlook 2002 and later has a feature whereby it will remember the item you last had selected in a mail folder. So if you have item #5 of 10 in your Inbox selected, and you switch to the Sent Items folder and then go back to the Inbox, item #5 will...
  • Easy to remember URLs for Exchange 2003 resources

    When you install Exchange 2003, two shortcuts will be added to Exchange's Program Files folder - one to the Exchange Technical Library, and the other to the Exchange Tools & Updates page. This is one of the steps that the Exchange team has taken...
  • Show multiple timezones in Outlook

    Before I had Jared , I used to travel quite a bit. Outlook has a nice way of helping you keep the multiple timezones straight when you travel: 1. Tools | Options | Calendar Options 2. Time Zone 3. Click "Show an additional time zone", name...