John Howard - Senior Program Manager in the Hyper-V team at Microsoft

Senior Program Manager, Hyper-V team, Windows Core Operating System Division.


Outlook calendars - display multiple timezones

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I've just got out from a meeting and after a colleague happened to display their calendar on the projector noticed something which (for me at least) is really dead useful. I never knew you could display more than one timezone on your Outlook calendar simultaneously. I regularly have online meetings with people based over in Seattle, and although I know they are always 8 hours out from me, this is a bit of a no-brainer option to make things even more obvious.

Open up the calendar in Outlook (BTW did you know the keyboard shortcut Control-2 does this too - I use it all the time), right click above the time column and select Change Time Zone. Provide a label for your current timezone (GMT in my case), and add a second timezone (PST is the most appropriate for me).

Click OK, and Outlook looks like this.


Love it. Sooo simple.

  • That's great - thanks John - my brain struggles to subtract eight from GMT - now I'll have a couple of spare cells to use for something useful!

  • AND it's really easy to switch between the time zones too!

    1) Right-Click on the Time Zone columns
    2) Select "Change Time Zone"
    3) Click "Swap Time Zones"

    I too recently blogged about this and a few other TimeZone tips. . .!1pt1v0Q4vD8jSvNS4lqdAuug!557.entry

  • the 2 time zones are cool. i get to work with team spread in more than 2 countries. is there a way by which we can get more than 2 time zones in outlook calendar?

  • Unfortunately 2 is the limit in Outlook 2003. I haven't had a chance to play with Office 12 early beta's yet, but maybe that's something on the list from the product group... Will have to check it out when I get the time :)

  • that was a useful tip!

    No more double checking :-)

    Kind Regards

    Marc Liron
    Microsoft MVP (UK)
    Windows Digital Media

  • Excellent tip! That'll save me quite a bit of time when recording company webinars in the diary. Now, if only my PDA could do the same..

  • I was aware how to show 2 timezones, but you get my vote also to be able to show more than 2 timezones.


    Franz-Peter / HP

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