The following dates from 2002 when I was working a with Sharepoint Portal Server 2001. We used to talk a lot about meta-data (data about the data - file properties) and Taxonomy - the method we use to classify documents. I came up with a Taxonomy Ten Commandments to make Sharepoint document stores work. Looking at the way Vista uses meta data in its search, I've been thinking about this again - and I've mentioned it in passing in a couple of presentations. And a customer at last night's presentation asked if I would share the full thing.
Some of the points don't carry forward to vista (like the question of making authors choose a profile for their documents) but the key points of gathering data, and breaking the dependency on folders and file name as the way to find things are important.
I’ve distilled what I’ve learnt about this subject in these basic rules:
I mentioned I was doing some PowerShell work to manage configuration on the R2 versions of Windows Server