Ilse Van Criekinge's Weblog

Addicted to Microsoft Unified Communications

Schedule Online Meeting using Lync for Mac?

Schedule Online Meeting using Lync for Mac?

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Since Lync for Mac is now available for download from TechNet, MSDN, and through the download site customers have access to via their volume licensing agreement, two questions often come back:

Q1. Can I use Lync for Mac to connect to my Office 365 Lync Online environment?

A1. Yes you can

Q2. Can I schedule Online Meetings using Outlook for Mac?

A2. Yes you can,

as long as you are using Outlook 2011 for Mac, deployed with the latest update 14.1.3, available for download from http://www.microsoft.com/mac/downloads:

Screen Shot 2011-10-03 at 15.49.05

Or you can go straight to http://support.microsoft.com/kb/2598783 to download this Microsoft Office for Mac 2011 14.1.3 Update:

Screen Shot 2011-10-03 at 15.49.58

Once you have Lync for Mac deployed, and Microsoft Outlook:Mac 2011, Version 14.1.3, you are ready to schedule online meetings Smile

Screen Shot 2011-10-03 at 15.55.00

I’m using Lync for Mac and Outlook for Mac, to connect to Lync Online (Office 365). To schedule an online meeting, I first need to create a new meeting, and then I will see I can convert the meeting to an Online Meeting Smile

Screen Shot 2011-10-03 at 15.55.24

Screen Shot 2011-10-03 at 15.55.35

Screen Shot 2011-10-03 at 16.07.09

Since I haven’t added dial-in conferencing with one of our approved dial-in conferencing providers, I can only click Join Online meeting at this point.

I can select Set Access and Permissions:

Screen Shot 2011-10-03 at 16.10.58

Here you can specify who gets directly into the meeting without waiting in the lobby.

Screen Shot 2011-10-03 at 16.11.08

And we can decide who can be a presenter as well:

Screen Shot 2011-10-03 at 16.11.46

Screen Shot 2011-10-03 at 16.11.59

And the Online Meeting is visible in Outlook for Mac as well Smile

Screen Shot 2011-10-03 at 16.15.35

 

Ilse

Comments
  • Hi,

    we have Lync 2010 server and Mac clients with lates 2011 14.1.3.

    For some reason there is no "Online Meeting"-button available in our toolbar in Meeting-tab.

    Does anybody know why it is missing?

  • Had the same issue, After I successfully logged into the Lync client, I needed to fully close Outlook and re-launch it...after that, the button appeared.

  • If you can't get the Lync buttons to display in Outlook, make sure you're up to date on the Office suite. You must have at least Outlook 2011 14.1.3.

  • I have a different problem.  I can schedule meetings in my appointments; however, when the meeting comes up and I click on the link on the calendar, it signs me into the meeting as a guest and not as the presenter.  Works fine on my Windows machine, but for my Mac, I can't seem to get into the meetings I set up, even if I set them up on my Mac Outlook.

    Any ideas?

  • I think I have a different problem again. I am only a guest. I can, after a lot of difficulty, gain admission to the meeting. But I cannot be heard (microphone is on) and I cannot be seen. All my software is up to date and and I am using a new Mac Airbook. I have just made the transfer to MAC from PC but am dragging both computers around with me for meetings. Any suggestions?  I am not MAC savy.

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