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The Productivity Hub
Office for Mac 2011
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The Productivity Hub
Oops! I Forgot to Save It!
One of the best things about Office programs (and just about any other application, for that matter) is that when I close a file without saving, I get prompted with a familiar message: It’s simple, I know, but I can’t tell you how many times this has saved my bacon. I also can’t...
17 Jan 2012
Create a pull quote in Word
If your Word document looks like a wall of text and you have no pictures, tables, or diagrams to break up all of the gray, try adding some pull quotes. Find short statements to emphasize that will draw your readers deeper in to the document. Once you have your quote in mind, go to the Insert tab and...
28 Jun 2011
Let Office read documents to you
Too busy to read all of the documents on your To Do list? If you want, you can have your Office applications read them to you. This will work in any Office 2010 program except Access. First, click the arrow icon to the right of your Quick Access Toolbar on the Office application for which you want to...
17 Jun 2011
Make vertical selections in Word
Have you ever wanted to quickly delete unneeded symbols in front of a bulleted list, or select text in a column in Microsoft Word? There's actually an easy way to make vertical selections. Simply hold down the Alt key and then drag across the area you want to select. This works in both Word 2007 and...
21 Apr 2011
Correct mistakes using Print Preview Edit Mode in Word 2010
If you find you spend a lot of time switching between editing and the default print preview in the Print pane, Word 2010 has a hidden Print Preview Edit Mode you should try. First, you'll need to add it to the Quick Access Toolbar so you can find it quickly when you need it. Click the down arrow next...
18 Apr 2011
Save all open Word documents at once
The Save All command used to be a hidden feature of Microsoft Word, unlocked by holding the Shift key while selecting the File menu. But this won't work in recent versions of Word. Fortunately, it's easy to add to your Quick Access Toolbar. Go to Word Options ( under the File menu in Word 2010 and the...
24 Mar 2011
Quickly add a cover page in Word
If you're working on a report and want to add a cover page before printing or sharing it, just go to the Insert tab in Word 2007 or Word 2010 and click the Cover Page button: There are a number of designs built in, or you can download more from Office.com. Once you've selected a page design you like...
22 Mar 2011
Copy all highlighted text in your Word document
You probably already use the highlighter pen tool to mark up favorite phrases or passages needing work in your Microsoft Word documents. But did you know that you can quickly select and copy all of your highlighted text to a new document? In Word 2010, click the small arrow next to the Find button on...
24 Feb 2011
Add impact to your Word documents with Text Effects
Have you ever noticed that glowing button on your ribbon in Word 2010? It’s the gateway to a number of Text Effects that you can use to dress up your documents: Let’s say you’re making a flier for the company picnic. A nice bright sunny theme might brighten things up! Select a suitable style (like the...
21 Jan 2011
New Year's resolutions you can resolve with Office and Windows
It's 2011, and if you're like me, you know there are some things you should have mastered last year that you didn't get to - so you resolve to tackle them when the calendar rolls over. Here are 65 popular tasks we frequently hear that customers want to learn - and which Productivity Hub can help you...
4 Jan 2011
Changing case in Excel
If you had to choose a program to use for changing case (UPPERCASE, lowercase, Sentence case, etc.) Microsoft Word works best in most cases. It has several options available, and the changes you make are retained if you copy and paste them. But Excel can be useful at this task too, if you understand...
21 Dec 2010
Casual Friday: Download next year's calendar today
It's almost the New Year, which means shopping for a new calendar. Or does it? Did you know that Microsoft Office offers calendars you can download, customize, and print yourself! In PowerPoint 2010, simply go to File , New, and click Calendars under Office.com Templates : Now browse for a calendar:...
17 Dec 2010
Move paragraphs up and down quickly in Word
The numbered sort technique is useful when you need to carefully plot the restructuring of a long, complex document. But what if you just want to quickly move a paragraph or two up or down? No problem. First select any paragraphs you want to move, hold down both the Shift and Alt keys and then tap either...
14 Dec 2010
Add a watermark to your Word documents
If you have documents that you want to mark as DRAFT or CONFIDENTIAL before printing, you can quickly add a watermark in Word 2007 or Word 2010. Just go to the Page Layout tab and click the Watermark button: This offers an array of default choices such as DO NOT COPY and, if you scroll down, you'll find...
2 Nov 2010
Embed the file path in your Word documents
This next tip is for you if you've ever looked at a printed Word document and wondered, "Where is the file for this?" It's a simple task to embed the file path directly into your Word files so you can tell at a glance where you saved them - whether it's on your hard drive or a remote file share...
29 Oct 2010
Quickly create image thumbnails in Word
We received a question from a Productivity Hub blog reader who wants to use OneNote as a thumbnail library. While it is possible to resize your images in OneNote , it's not the quickest way to create consistent thumbnail-sized images. Microsoft Word, however, makes this task easy. When you paste images...
30 Sep 2010
Word to the wise: Punch up your documents with clip art
Today, we have a guest blogger. Elyssa is an editor and project manager at Brainstorm, a leading provider of online and onsite software training and one of our partners that provides customized content for your Productivity Hub. ---- In my job, I produce a lot of written documents, and I always want...
13 Aug 2010
Customize and backup your Office 2010 ribbons
If you are a fan of the Office Ribbon, you have an unprecedented amount of control over it in Office 2010. If the default Ribbon doesn't offer up your favorite commands, you can simply create custom tabs and groups to easily access your favorite features. To ensure a base level of consistency, you cannot...
12 Aug 2010
Make your own custom spell-check dictionary
Are you slowed down when you spell-check your documents by words that you use every day that it just doesn't know? You could simply right-click them and select Add to Dictionary . Problem solved. From now on, the words you've added will be known to your Microsoft Word spell-checker. But what if you want...
20 Apr 2010
Lock down your Office documents
If you're responsible for sensitive corporate documents, you might be tempted to just password protect them. But then you can't share them very easily, and you have to remember that password! If what you're trying to do is share documents internally but prevent them from being saved, printed or screen...
29 Mar 2010
Boost your Office skills with Ribbon Hero
I just downloaded Ribbon Hero , a free add-in for Office 2007 and 2010 that scores your usage and trains you to use new features through fun challenges. The more advanced features you use, the more points you score. Once installed, you'll find a new Ribbon Hero buttons at the far right of your Ribbon...
15 Mar 2010
Word to the wise: The fast and fabulous Format Painter
Today, we have a guest blogger. Elyssa is an editor and project manager at Brainstorm , a leading provider of online and onsite software training and one of our partners that provides customized content for your Productivity Hub . ---- Today's tip deals with one of the coolest tools in the Microsoft...
12 Mar 2010
Changing case in Word
Have you ever accidentally typed a sentence with CAPS LOCK on? Wait, don't delete it and retype! Instead, select the sentence and look for this button on the Office ribbon in Word: The Change Case button has a number of useful options, just two clicks away when you're on the Home tab: You could use tOGGLE...
15 Feb 2010
Prepare Office documents for download with the Document Inspector
Before you publicly share a Microsoft Office document (e.g., a Word file offered for download on your public Web site), you should use the Document Inspector to ensure there are no hidden comments, invisible images, or personal information. Your first step should be to make a copy of the file you want...
29 Dec 2009
Change your tabs in Word
The default, every-half-inch tab stops in Word 2007 are fine for most people. But maybe you're not like most people. No worries. Who wants to be like everyone else anyway? You can have it your way; at least with tabs. The easiest way to reach the tab settings is through the Paragraph dialog box on...
22 Sep 2009
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