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  • Blog Post: Changing case in Word

    Have you ever accidentally typed a sentence with CAPS LOCK on? Wait, don't delete it and retype! Instead, select the sentence and look for this button on the Office ribbon in Word: The Change Case button has a number of useful options, just two clicks away when you're on the Home tab: You could use tOGGLE...
  • Blog Post: The new Windows 7 taskbar: a (deliberately) quiet revolution

    Windows 7 takes the trusty taskbar—that multi-purpose stripe at the bottom of the display—and gives it some truly helpful new features. Let’s look. The first thing we notice is... Taskbar buttons. Hmmm, this is different. A button for each open program, easily identified by a hauntingly familiar icon...
  • Blog Post: Get organized with Windows 7 libraries

    There are those among us who carefully lay out hierarchies of folders, each clearly named, in which to store the many documents we create. These folks can very quickly access, for example, the budget spreadsheets from Q2, three years ago, for the Southwest region engineering departments. Or whatever...
  • Blog Post: The Productivity Hub is on Twitter

    If you're a productivity fan (and I know you are - that's why you're here, right?), you can now follow The Productivity Hub on Twitter . We just launched this so there aren't very many tweets yet, but here's what you can expect from us: Our blog posts with links, so you can easily access and share our...
  • Blog Post: Move paragraphs up and down quickly in Word

    The numbered sort technique is useful when you need to carefully plot the restructuring of a long, complex document. But what if you just want to quickly move a paragraph or two up or down? No problem. First select any paragraphs you want to move, hold down both the Shift and Alt keys and then tap either...
  • Blog Post: Link your PowerPoint presentations to improve flow

    You know that awkward pause during team presentations when one team member hands off to another, and there is much squabbling to bring up the correct presentation? That's because most people don't realize you can easily link slide decks to each other - as long as they're locked down at least a little...
  • Blog Post: Remove formatting, hyperlinks, and comments in Excel

    Clearing out cells of font mismatches, fill colors, hyperlinks, comments, and conditional formatting doesn't have to be tedious. There's a much easier way. First select the cells you want to clear. In Excel 2007, you need to go to the Edit menu and select the Clear command to access Clear Formats . In...
  • Blog Post: Find stuff more easily by customizing the Start Menu in Windows 7

    With just about any task done with a PC, getting started means finding programs, documents, and other files. Windows 7 makes getting started easy with its flexible Start Menu—and customizing it for your work style is absolutely worth the few moments it will take. So go ahead! Grab your mouse, right-click...
  • Blog Post: Customize and backup your Office 2010 ribbons

    If you are a fan of the Office Ribbon, you have an unprecedented amount of control over it in Office 2010. If the default Ribbon doesn't offer up your favorite commands, you can simply create custom tabs and groups to easily access your favorite features. To ensure a base level of consistency, you cannot...
  • Blog Post: Create an Outlook distribution list

    If a coworker asks you to keep them on the DL, they might mean "down low" but in my office they're probably asking to stay on an Outlook distribution list. If you frequently send e-mail to the same group of people and you're not using distribution lists, you're missing out on a real time saver...
  • Blog Post: Save all open Word documents at once

    The Save All command used to be a hidden feature of Microsoft Word, unlocked by holding the Shift key while selecting the File menu. But this won't work in recent versions of Word. Fortunately, it's easy to add to your Quick Access Toolbar. Go to Word Options ( under the File menu in Word 2010 and the...
  • Blog Post: Internet Explorer 9: Wow, the Web is New Again

    Some of us have been around long enough to remember the Web in its infancy. It was an amazing time—and I'm experiencing some serious deja vu with the introduction of Internet Explorer 9. Have you seen Internet Explorer 9 ? You really must! Here's a little of what you'll find. True speed, realized. Internet...
  • Blog Post: Keyboard shortcuts in Windows 7

    Remember the first time you took that shortcut to the office supply store? The one that cuts behind the nursery and requires a quick jog right where the dry cleaner used to be and is now a coffee place? Chances are, that first time you tried saving time this way, things didn't feel all that fast. Maybe...
  • Blog Post: Speed and performance: How Internet Explorer 9 makes for better browsing

    Is faster always better? With Internet Explorer 9, it would seem so—even when the speed in question isn't obvious. Case in point: Internet Explorer 9 is the first browser to take advantage of graphics processing power that used to go mostly unused by browsers. That means that now websites can perform...
  • Blog Post: Copy all highlighted text in your Word document

    You probably already use the highlighter pen tool to mark up favorite phrases or passages needing work in your Microsoft Word documents. But did you know that you can quickly select and copy all of your highlighted text to a new document? In Word 2010, click the small arrow next to the Find button on...
  • Blog Post: Insert new pages right where you want them in OneNote 2010

    In past versions of OneNote, you had to click the New Page button at the top of a section and then click and drag to move the page where you wanted it. Now, in OneNote 2010, you can add pages anywhere in the hierarchy by right-clicking a page name and selecting New Page : This adds a page directly below...
  • Blog Post: What’s New in Windows 7— Wait, What?

    I know, I know, this blog is usually about Microsoft Office, but knowing your way around Windows 7 is a great way to get more done with Office. So watch this space for our weekly intrusions, and learn how to take full advantage of the new OS. Today, let’s briefly stand back and stare at Windows 7. Looks...
  • Blog Post: Quickly add a cover page in Word

    If you're working on a report and want to add a cover page before printing or sharing it, just go to the Insert tab in Word 2007 or Word 2010 and click the Cover Page button: There are a number of designs built in, or you can download more from Office.com. Once you've selected a page design you like...
  • Blog Post: Let your devices take center stage with Windows 7

    If you've ever plugged a printer, music player, camera, phone, or other device into your PC and wondered what to do next, you're going to like Device Stage . This clever but unassuming tool works with your devices to give each its own "device home page," complete with a customized status and...
  • Blog Post: Speed up common browsing tasks with Accelerators

    Copy. Change windows. Paste. Click. Repeat. Most of us follow this familiar routine hundreds of times a week, just to perform some common online task—such as looking up the meaning of an unfamiliar term or emailing helpful content to a colleague. It's almost automatic, if a little tedious. Wouldn't it...
  • Blog Post: Make vertical selections in Word

    Have you ever wanted to quickly delete unneeded symbols in front of a bulleted list, or select text in a column in Microsoft Word? There's actually an easy way to make vertical selections. Simply hold down the Alt key and then drag across the area you want to select. This works in both Word 2007 and...
  • Blog Post: Windows 7 Taskbar: All news, all the time, and constantly underfoot

    The Windows 7 feature interview series continues: Yesterday I hit the cafe down the street for lunch and almost tripped over the popular Windows celebrity feature, Taskbar. TB : Say, there, pal, watch your step, can you? JG: Hey, not my fault. You're nearly always lurking down at the foot of things,...
  • Blog Post: Keeping your Windows 7 favorites within reach: jumping and pinning

    If I had a dollar for every hour I've spent navigating to files, folders, and programs I use all the time ... I'd have one heck of a high-value Starbucks card. How many lattes would you be able to buy? To streamline and simplify your computer-based tasks, Windows 7 gives you some handy tools for calling...
  • Blog Post: Favorite Outlook Time Savers

    Posts about organizing email are always popular, so I thought I’d give you three Outlook tips for your Wednesday. These tips cut the amount of time I spend processing e-mail. Rapid undelete . Clearing out your inbox quickly? What if you get carried away with the delete key and trash a message you didn...
  • Blog Post: Create wiki links in OneNote

    If you've ever worked on a wiki, you'll appreciate this next tip. And if you haven't, this brief intro will make you a faster linker in OneNote 2010 and ready to start authoring collaboratively should you ever find a wiki in need of tending. Sure, you can link sections in OneNote the traditional way...