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  • Blog Post: Link your PowerPoint presentations to improve flow

    You know that awkward pause during team presentations when one team member hands off to another, and there is much squabbling to bring up the correct presentation? That's because most people don't realize you can easily link slide decks to each other - as long as they're locked down at least a little...
  • Blog Post: Boost your Office skills with Ribbon Hero

    I just downloaded Ribbon Hero , a free add-in for Office 2007 and 2010 that scores your usage and trains you to use new features through fun challenges. The more advanced features you use, the more points you score. Once installed, you'll find a new Ribbon Hero buttons at the far right of your Ribbon...
  • Blog Post: Prepare Office documents for download with the Document Inspector

    Before you publicly share a Microsoft Office document (e.g., a Word file offered for download on your public Web site), you should use the Document Inspector to ensure there are no hidden comments, invisible images, or personal information. Your first step should be to make a copy of the file you want...
  • Blog Post: Casual Friday: Make PowerPoint the life of the party

    Whether you're throwing a company party, wedding, shower, or birthday bash, PowerPoint can add life to the event. Fill a slide deck with photos culled from a year of work events or a lifetime of memorable activities and creatively arrange them in a slide deck. You can even add movies: Just go to the...
  • Blog Post: Customize and backup your Office 2010 ribbons

    If you are a fan of the Office Ribbon, you have an unprecedented amount of control over it in Office 2010. If the default Ribbon doesn't offer up your favorite commands, you can simply create custom tabs and groups to easily access your favorite features. To ensure a base level of consistency, you cannot...
  • Blog Post: Big screens and presentations—no sweaty palms required

    Among other things, Windows 7 addresses the second-most prevalent human phobia: Fear of the Big Screen Not Working During a Presentation. No one wants to look like a dim bulb. That Big, Eye-Popping Projector-and-Screen (or gargantuan monitor) in your conference room or lobby will play nicely with your...
  • Blog Post: Compare and merge slides in PowerPoint 2010

    One of the little trumpeted but extremely valuable features in PowerPoint 2010 is the ability to compare and merge slides from separate decks. To use this feature, first open your main presentation file and go to the Review tab. Click the Compare button: Select the file you wish to compare it with and...
  • Blog Post: Lock down your Office documents

    If you're responsible for sensitive corporate documents, you might be tempted to just password protect them. But then you can't share them very easily, and you have to remember that password! If what you're trying to do is share documents internally but prevent them from being saved, printed or screen...
  • Blog Post: Make your own custom spell-check dictionary

    Are you slowed down when you spell-check your documents by words that you use every day that it just doesn't know? You could simply right-click them and select Add to Dictionary . Problem solved. From now on, the words you've added will be known to your Microsoft Word spell-checker. But what if you want...
  • Blog Post: Presentations with pizzazz: Inserting a chart in PowerPoint

    Today, we have a guest blogger. Elyssa is an editor and project manager at Brainstorm , a leading provider of online and onsite software training and one of our partners that provides customized content for your Productivity Hub . ---- If you are a preparing a presentation with a lot of numerical data...
  • Blog Post: Oops! I Forgot to Save It!

    One of the best things about Office programs (and just about any other application, for that matter) is that when I close a file without saving, I get prompted with a familiar message: It’s simple, I know, but I can’t tell you how many times this has saved my bacon. I also can’t...
  • Blog Post: What’s New in Windows 7— Wait, What?

    I know, I know, this blog is usually about Microsoft Office, but knowing your way around Windows 7 is a great way to get more done with Office. So watch this space for our weekly intrusions, and learn how to take full advantage of the new OS. Today, let’s briefly stand back and stare at Windows 7. Looks...
  • Blog Post: Casual Friday: Download next year's calendar today

    It's almost the New Year, which means shopping for a new calendar. Or does it? Did you know that Microsoft Office offers calendars you can download, customize, and print yourself! In PowerPoint 2010, simply go to File , New, and click Calendars under Office.com Templates : Now browse for a calendar:...
  • Blog Post: New Year's resolutions you can resolve with Office and Windows

    It's 2011, and if you're like me, you know there are some things you should have mastered last year that you didn't get to - so you resolve to tackle them when the calendar rolls over. Here are 65 popular tasks we frequently hear that customers want to learn - and which Productivity Hub can help you...
  • Blog Post: Let Office read documents to you

    Too busy to read all of the documents on your To Do list? If you want, you can have your Office applications read them to you. This will work in any Office 2010 program except Access. First, click the arrow icon to the right of your Quick Access Toolbar on the Office application for which you want to...
  • Blog Post: Print long documents faster

    By default, Microsoft Word and PowerPoint print your documents in the background, and most of the time this is fine. Background printing frees you up to do other work while your documents spool. But what if you have a really long document and a deadline to get it all printed? You might be willing to...
  • Blog Post: Speed up your PowerPoint presentation with keyboard shortcuts

    When you're presenting, the last thing you want to do is lose the flow of your presentation when moving around your PowerPoint deck to answer a question or activating a presentation feature. Here are some handy keyboard shortcuts that will help make your talks go smoother: Launch from the beginning:...
  • Blog Post: Add a YouTube video in PowerPoint 2010

    If you've ever embedded a YouTube video into a Web site or a blog, it's now just as easy to add one to a PowerPoint slide using PowerPoint 2010. Just go to the Insert tab, click the button half of the Video button, and select Video from Web Site : Now just cut and paste the embed code that you get from...
  • Blog Post: Casual Friday - Make wallpaper and Twitter backgrounds using PowerPoint

    If you're not handy with advanced graphics programs but know your way around PowerPoint, there's an easy way to create a background image for your desktop, Twitter page, Web site, or just about any place you might want to decorate with an artistic statement. First, before you start, you may want to give...
  • Blog Post: Adjust the background on your PowerPoint presentation

    If you've ever wanted to pick a theme in PowerPoint but didn't care for its gaudy background, this tip is for you. There's a very quick way to turn off the background in both PowerPoint 2007 and PowerPoint 2010. On the Design tab, select the theme that has the fonts and layout you want to start with...
  • Blog Post: Add screenshots to your Office 2010 documents

    If you create screenshots for use in Word, PowerPoint, or Excel, you can say goodbye to the PrtScn button. Just use the Insert tab's Screenshot button, new in Office 2010: Select which open window you want by looking at the thumbnails, and you're done. If you only want to clip part of a screen image...
  • Blog Post: What's new in Office 2010 for productivity fans

    With Microsoft Office 2010 launching Wednesday for businesses and June at retail, we thought we'd take a moment to tell you about the exciting new features that will help you get your job done! I’ve been lucky enough to have been using Office 2010 for several months. Here are the time saving features...
  • Blog Post: Add popular commands to your Office 2010 ribbons

    The Office team has compiled customers' favorite commands across all Office 2010 applications, which you can download to add as a Favorites tab in Access, Excel, InfoPath, OneNote, Outlook, PowerPoint, Project, Publisher, Visio, and Word. For example, the Favorites tab in Word puts Save , Send , Properties...
  • Blog Post: Office 2010 migration guides now available

    Still getting the hang of Office 2010? The Office team has prepared a set of helpful migration guides that call out new features and important changes to help you dive right in and maximize your productivity. Each offers a visual introduction to the Ribbon, a "Things you might be looking for" section...
  • Blog Post: Quickly add placeholder text to a document

    Someone showed me this trick the other day, and I just had to pass it along. If you ever have had to create placeholder sentences in Microsoft Word 2007, say to show the layout of a newsletter that isn't written yet, you might be tempted to just hit some random keys until you get enough text to fill...