The Productivity Hub
Office for Mac 2011
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The Productivity Hub
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The Best of Both Worlds—Sync IE and Outlook RSS Feeds
In my last post I talked about how great it is to be able to use RSS feeds in Outlook. Well, it’s also great to use them in Internet Explorer, because there you can add a new feed quickly and view it directly from its website. You know what’s the greatest? Having both capabilities—synchronized...
19 Jun 2012
Have a Blissful Day—RSS Feeds in Outlook
When blogs first started to go big, it was exciting to check all your favorites for updates. Then you found even more blogs you loved and it got to be a long list of sites to check, and they didn’t all update consistently so sometimes there was nothing new. And then there was that blissful day...
18 Jun 2012
No More “Who’s Doing What?” with Assigned Tasks
Working as a team means dividing up the work. Clearly dividing project tasks and assigning roles is essential to making sure everything gets done. Everybody hates that awkward silence when you realize you all thought someone else was supposed to do a particular task. You can use Tasks in Outlook to...
8 Jun 2012
Viewing a SharePoint calendar in Outlook
Using a calendar out on your SharePoint team site has a few advantages: Everyone on your team can access it and add appointments. Security is managed through SharePoint. If the calendar’s creator leaves the company, the calendar still exists. This is an advantage over sharing calendars...
19 Jan 2012
Give yourself more room to work in Outlook
Depending on what you're working on throughout the day, you may want to de-clutter your view in Outlook to focus just on the task at hand. To hide the Ribbon, just click up arrow on the right side of the Ribbon or press Ctrl+F1 : Don't worry, you can quickly toggle it back when you need it. You can do...
24 Jun 2011
Add popular commands to your Office 2010 ribbons
The Office team has compiled customers' favorite commands across all Office 2010 applications, which you can download to add as a Favorites tab in Access, Excel, InfoPath, OneNote, Outlook, PowerPoint, Project, Publisher, Visio, and Word. For example, the Favorites tab in Word puts Save , Send , Properties...
20 Jun 2011
Let Office read documents to you
Too busy to read all of the documents on your To Do list? If you want, you can have your Office applications read them to you. This will work in any Office 2010 program except Access. First, click the arrow icon to the right of your Quick Access Toolbar on the Office application for which you want to...
17 Jun 2011
Save time with OneNote 2010 linked notes
One of the best features you may have missed in Office 2010 is the tight integration between Outlook and OneNote. Open up an appointment in Outlook 2010 and you'll see a small OneNote button: Click it to open a linked meeting notes section (the first time you use it, you'll be prompted to select where...
13 Jun 2011
Save time with Outlook shortcuts
If you've been using Outlook for a long time, you probably know the basic shortcuts: New message: Ctrl+N Mark message read: Ctrl+Q Mark message unread: Ctrl+U Delete item: Ctrl+D or Delete Check for new mail: Ctrl+M or F9 And if you've been reading this blog, you know about the two useful shortcuts involving...
7 Jun 2011
Using Actions in Office 2010
If you're an old pro at Office, you may be wondering what happened to Smart Tags when you upgraded to Office 2010. They have been renamed Actions, and you have a lot of flexibility in how you use them. Actions are also less obtrusive. There's no longer an icon that pops up when Office detects a word...
6 Jun 2011
Automatically close mails when responding in Outlook
If you find Outlook getting cluttered with windows when you're replying to mails, there's an easy way to clean things up. This works in both Outlook 2007 and Outlook 2010. Just go to File , Options and select the Mail tab. (For Office 2007, use the Office button .) Now scroll down to Replies and forwards...
27 May 2011
Automatically download images from trusted senders in Outlook 2010
When receiving HTML emails, you know doubt have noticed that Outlook 2010 blocks images by default, like so: The reason is to protect you from identifying your account is active when opening messages from unscrupulous spammers, who will detect when you open the message and increase the assault on your...
23 May 2011
Set your own default reminder alert time in Outlook
If you're like me, you like to be prepared for your meetings. This can mean extra time for reviewing documents, brainstorming ideas, and printing handouts - not to mention travel time. If you're frequently late or unprepared for your appointments, simply change the default reminder. Go into File , Options...
17 May 2011
Get the new Outlook Hotmail Connector
If you use the Outlook Hotmail Connector, you may have already been prompted to update to the new version: This version 14.2 update corrects a number of sync issues, improves performance, and turns off the junk mail filter in Outlook in favor or Hotmail's own filtering system. If you've made entries...
16 May 2011
Office for Mac 2011 Service Pack 1 now available
If you're running Office for Mac 2011, you can now download Service Pack 1 . New features include performance improvements, Excel Solver integration, Outlook server rules, mail redirects and resends, and support for Apple Sync Services including iPhone and iPad. Note: If you use the MobileMe service...
12 May 2011
Check the readability of your Word documents and Outlook mails
You may have heard the marketing rule that when writing for a general audience, you should aim for an 8th grade reading level. This not only helps your message get out to people who are less educated, it can reach customers who are learning English as a second language and, in general, can help you stick...
9 May 2011
Combat procrastination with Office
I like to log tasks and track my activities in Office apps, whether it's building a schedule in Excel , converting emails into tasks and reminders in Outlook , or even jotting notes in OneNote . This helps my productivity in a few ways - it helps me break down larger tasks into smaller ones and keeps...
6 May 2011
Close Office application misfires while they load
Have you ever mistakenly launched the wrong Office application? I know I have - sometimes my mouse slips and I click the wrong icon locked on my Windows 7 taskbar, or I'm rushing and mix up the Outlook and PowerPoint icons. The good news is that, if this happens, Office 2010 users don't have to wait...
5 May 2011
Create a Calendar Group in Outlook 2010
If your team always seems to be out-of-sync, create a Calendar Group to quickly pull up everyone's schedule in one view. First, go to Calendar in Outlook 2010, click Calendar Groups , and Create New Calendar Group : Give it a name and then select all of the people you want to add from the address book...
2 May 2011
Customize your work week in Outlook
Not everyone works 9 to 5 or Monday through Friday. If your schedule is different from the norm, simply change your work week calendar view in Outlook to match. In Outlook 2010, go to File , Options , and select the Calendar tab: Here you can adjust start and end times, which days you work, and even...
28 Apr 2011
Office 365 public beta is now available
The cloud-based version of Microsoft Office and related services, called Office 365, is now in public beta. This means you can sign up to try the subscription service, which offers your favorite Office applications plus SharePoint, Exchange, and Lync services via the Web using most devices. This delivers...
19 Apr 2011
Add impact to your Outlook emails with shapes and clip art
Whether it's for the office team-building offsite event or the weekly sales status summary, a quick way to add impact to your emails is with the Insert tab in Outlook 2007 and Outlook 2010. You can add shapes, such as arrows, flowcharts, and word balloons: And search through clip art for the perfect...
14 Apr 2011
Force recipients to Reply All in Outlook
Have you ever sent a mail and asked that recipients use Reply All, only to have some people respond just to you? Then YOU have to forward the mail to the rest of the group. Thankfully, there is a way to force Outlook to send replies to a specific list of recipients regardless of whether they click Reply...
11 Apr 2011
Create fancier signatures in Outlook
It's easy to create an Outlook signature. Just click on the Signature button in a new message, select Signatures and then click New and start typing. The only problem with this approach is that the signature editor is fairly limited. A better option is to use the new mail message itself. You'll have...
1 Apr 2011
Create a PST file in Outlook 2010
Even if you've created Outlook personal data files before to archive, filter, or otherwise store mail on your local drive, you may not know where to find this feature in Outlook 2010. It's actually pretty quick and easy to do, once you know where to look. On the Home tab, click New Items , select More...
28 Mar 2011
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