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The Productivity Hub
Office for Mac 2011
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The Productivity Hub
The Best of Both Worlds—Sync IE and Outlook RSS Feeds
In my last post I talked about how great it is to be able to use RSS feeds in Outlook. Well, it’s also great to use them in Internet Explorer, because there you can add a new feed quickly and view it directly from its website. You know what’s the greatest? Having both capabilities—synchronized...
19 Jun 2012
Have a Blissful Day—RSS Feeds in Outlook
When blogs first started to go big, it was exciting to check all your favorites for updates. Then you found even more blogs you loved and it got to be a long list of sites to check, and they didn’t all update consistently so sometimes there was nothing new. And then there was that blissful day...
18 Jun 2012
Viewing a SharePoint calendar in Outlook
Using a calendar out on your SharePoint team site has a few advantages: Everyone on your team can access it and add appointments. Security is managed through SharePoint. If the calendar’s creator leaves the company, the calendar still exists. This is an advantage over sharing calendars...
19 Jan 2012
Let Office read documents to you
Too busy to read all of the documents on your To Do list? If you want, you can have your Office applications read them to you. This will work in any Office 2010 program except Access. First, click the arrow icon to the right of your Quick Access Toolbar on the Office application for which you want to...
17 Jun 2011
Set your own default reminder alert time in Outlook
If you're like me, you like to be prepared for your meetings. This can mean extra time for reviewing documents, brainstorming ideas, and printing handouts - not to mention travel time. If you're frequently late or unprepared for your appointments, simply change the default reminder. Go into File , Options...
17 May 2011
Get the new Outlook Hotmail Connector
If you use the Outlook Hotmail Connector, you may have already been prompted to update to the new version: This version 14.2 update corrects a number of sync issues, improves performance, and turns off the junk mail filter in Outlook in favor or Hotmail's own filtering system. If you've made entries...
16 May 2011
Customize your work week in Outlook
Not everyone works 9 to 5 or Monday through Friday. If your schedule is different from the norm, simply change your work week calendar view in Outlook to match. In Outlook 2010, go to File , Options , and select the Calendar tab: Here you can adjust start and end times, which days you work, and even...
28 Apr 2011
Force recipients to Reply All in Outlook
Have you ever sent a mail and asked that recipients use Reply All, only to have some people respond just to you? Then YOU have to forward the mail to the rest of the group. Thankfully, there is a way to force Outlook to send replies to a specific list of recipients regardless of whether they click Reply...
11 Apr 2011
Print just one page in Outlook 2010
Have you ever wanted to print just the first page of an email message? Most of the time, right? You may not realize it, but there is a place to select this in Outlook 2010. Just go to File , Print (or press Ctrl-P) and then click Print Options : Directly below the Print style box, about halfway down...
14 Feb 2011
Participate in 'Clean Out Your Inbox Week'
Taking control of your Inbox is a perennial topic, one that we’ve addressed several times with our Inbox bootcamp and New Year’s clean-up resolution . MSNBC has a fresh take on how to deal with your overflowing inbox and calls for workers to take part in "Clean Out Your Inbox Week." Productivity...
27 Jan 2011
New Year's resolutions you can resolve with Office and Windows
It's 2011, and if you're like me, you know there are some things you should have mastered last year that you didn't get to - so you resolve to tackle them when the calendar rolls over. Here are 65 popular tasks we frequently hear that customers want to learn - and which Productivity Hub can help you...
4 Jan 2011
Writing a good Out of Office message (and how to set it)
When you're on vacation or holiday, it's wise to set an Out of Office message (abbreviated as OOF). Here are some tips to writing a good one: Provide the dates that you are unavailable. If it's only a partial day, provide the time you expect to be back on mail. Describe whether you will have limited...
27 Dec 2010
Keep your Outlook meeting requests in your Inbox
By default, Outlook deletes meeting request mails once you've accepted or declined the invite. This is designed to help you reduce clutter in your Inbox, and you can recover them individually if you like from your Deleted Items folder (as long as it hasn't been emptied). If you prefer to hang on to these...
15 Oct 2010
Add more social network connections to Outlook 2010
Two more social networks have been released for Outlook 2010. You can now add Outlook Social Connector support for Facebook and Windows Live Messenger in addition to the LinkedIn and MySpace plug-ins that were released previously. Once you've entered your credentials for each service, you can quickly...
23 Aug 2010
Customize and backup your Office 2010 ribbons
If you are a fan of the Office Ribbon, you have an unprecedented amount of control over it in Office 2010. If the default Ribbon doesn't offer up your favorite commands, you can simply create custom tabs and groups to easily access your favorite features. To ensure a base level of consistency, you cannot...
12 Aug 2010
Minimize the Outlook Ribbon
One of the first things you’ll notice about Outlook 2010 is that Outlook now looks like the rest of the Office applications: it has a Ribbon. Most people discover that they looove the Ribbon. It gives them quick access to features they may not have known about. But if you want a little more space on...
6 Aug 2010
Set custom reminders in Outlook
When you create a task or meeting reminder or select a Snooze reminder in Microsoft Outlook, you're not constrained by the default choices of 5 minutes to 2 weeks, or the various options listed in between. Instead, just type in the reminder time you want, including the number and unit description text...
29 Jun 2010
Prepare draft messages for someone else to send
If you ever write Microsoft Outlook messages for someone else (say, weekly team reports for a manager to review and then send), just write the message normally. But be sure to only save it (don't send it), and a copy will appear in your Drafts folder. Drag your finished draft into a new message addressed...
3 Jun 2010
Make your own custom spell-check dictionary
Are you slowed down when you spell-check your documents by words that you use every day that it just doesn't know? You could simply right-click them and select Add to Dictionary . Problem solved. From now on, the words you've added will be known to your Microsoft Word spell-checker. But what if you want...
20 Apr 2010
Using the Twitter 'back channel' to attend virtual events
Your time and budget probably don't permit you to attend every major event or conference that you'd like. Thankfully, there's a way to virtually attend many of these events - by experiencing them vicariously through the Twitter posts (aka "tweets") of those who are there. You may recall that I've...
18 Mar 2010
Create an Outlook distribution list
If a coworker asks you to keep them on the DL, they might mean "down low" but in my office they're probably asking to stay on an Outlook distribution list. If you frequently send e-mail to the same group of people and you're not using distribution lists, you're missing out on a real time saver...
5 Mar 2010
Make a professional-looking e-mail signature in Outlook
Is your signature plain and unengaging? Or just too informal for your business communications? There's an easy way to dress it up: Use the Business Card feature in Outlook 2007. You can include company logos or photos to make it match your printed cards, or just create a professional look for yourself...
19 Feb 2010
Outlook Rules That Rule: Autoreplies done two ways
Ever wished you could automatically send replies to people who write to you or a specific mailing list that you receive? For instance, you could immediately send a message to customers trying to reach your team and provide answers to frequently asked questions to try to help them right away. This might...
11 Nov 2009
Inbox boot camp Day 6: Schedule email delivery to co-workers
Last inbox boot camp – this should have gone on Friday, but my blog service was taking a break. Most of us send e-mails without much thought about the timing of our message. In our rush to get things done, we all just fire and forget, right? But lately I've taken an interest in timing my mails for...
12 Oct 2009
Inbox Bootcamp Day 1: Rules
I’ve posted a few times already about ways to manage your inbox. It’s been such a popular subject – with everyone – that I decided to run a series of posts I’m calling Inbox Bootcamp. Today we'll start with one of the most powerful tools in your Inbox management arsenal: Rules. A surprising number...
3 Oct 2009
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