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  • Blog Post: Get organized with Windows 7 libraries

    There are those among us who carefully lay out hierarchies of folders, each clearly named, in which to store the many documents we create. These folks can very quickly access, for example, the budget spreadsheets from Q2, three years ago, for the Southwest region engineering departments. Or whatever...
  • Blog Post: Meetings 101: Prepare

    I go to many, many, many meetings. They vary in usefulness. The best ones are when (if I’m the one planning the meeting) I have done my homework and prepared an agenda, set up the technology correctly, and then followed up with action items. In other words, I’m prepared. Do I do this every time? Noooooo...
  • Blog Post: Find stuff more easily by customizing the Start Menu in Windows 7

    With just about any task done with a PC, getting started means finding programs, documents, and other files. Windows 7 makes getting started easy with its flexible Start Menu—and customizing it for your work style is absolutely worth the few moments it will take. So go ahead! Grab your mouse, right-click...
  • Blog Post: Earn an advanced degree in Folderology on Windows 7

    Students, you've worked hard for your diplomas, but now it's time to reach for that next level. Here at the Windows 7 Institute of Folderology, we've put together a quick curriculum for your next advanced degree. Take your seats, and we'll begin. Lesson 1: Changing folder options. Everyone seems to have...
  • Blog Post: Casual Friday: Download next year's calendar today

    It's almost the New Year, which means shopping for a new calendar. Or does it? Did you know that Microsoft Office offers calendars you can download, customize, and print yourself! In PowerPoint 2010, simply go to File , New, and click Calendars under Office.com Templates : Now browse for a calendar:...
  • Blog Post: New Year's resolutions you can resolve with Office and Windows

    It's 2011, and if you're like me, you know there are some things you should have mastered last year that you didn't get to - so you resolve to tackle them when the calendar rolls over. Here are 65 popular tasks we frequently hear that customers want to learn - and which Productivity Hub can help you...
  • Blog Post: No more folder obsession

    Many of us ‘live’ in our inboxes. Some of us obsessively meticulously organize our mail using nested folders. This army of folders, lined up in perfect order, has served to separate our almost important mails from our very important mails on a plethora of projects. Now I’m telling you that you can toss...
  • Blog Post: Clear the e-mail clutter with Ignore and Move in Outlook 2010

    If you're like me, you spend a chunk of your day sifting through your e-mails looking for the ones that require action and deleting the ones that don't pertain to you. Well, that's what I used to do, anyway. With Outlook 2010, if a mail conversation comes in on a topic that I don't have any stake or...
  • Blog Post: Create a PST file in Outlook 2010

    Even if you've created Outlook personal data files before to archive, filter, or otherwise store mail on your local drive, you may not know where to find this feature in Outlook 2010. It's actually pretty quick and easy to do, once you know where to look. On the Home tab, click New Items , select More...
  • Blog Post: Crowd control for your desktop: Managing multiple windows in Windows 7

    It's not unusual—in fact, it's typical—for PC users to keep a number of windows open on the desktop. My neighbor, Joe (not his real name), discussed this very issue with me at last Saturday night's block party and barbecue. At his job, I learned, Joe must frequently answer questions on both the whereabouts...
  • Blog Post: Bookmark large documents

    Long Word documents can really give you a workout. Sometimes I see people who need to add something to the middle of a long Word document frantically scrolling with their mouse like a hamster on a wheel. There is a better way. You can set bookmarks anywhere you want in the document and zip right back...
  • Blog Post: Casual Friday: Use Excel to track party prep tasks

    If you've been using Excel for more than a little while, you've probably created task lists in it. You simply stretch a column as wide as you need to describe your To Do items and then type them in. This makes Excel a very flexible tool for planning, say, a holiday party - and the best part is that you...
  • Blog Post: Color your Outlook mails with categories

    If you're a visual person, you might appreciate this next tip. You can organize your e-mails visually in Outlook 2007 with color-coded categories. First, click this four-color button on your Outlook toolbar and then select All Categories from the dropdown list: This opens the Color Categories dialog...
  • Blog Post: Two great time-saving Outlook shortcuts

    There's not one but two great keyboard shortcuts in Microsoft Outlook that are based on the V key. First, if you want to create a new message that contains the contents of your clipboard (selected using either the Cut or Copy commands), just use Control V in any open mailbox in Outlook. Presto, now just...
  • Blog Post: Move rows around quickly in Excel

    If you're like me, when working with rows of data in Excel, you often find you want to reorder them. For instance, let's say you're tracking transactions from different cliients. You could just sort by that column, but if you want to group your customers by something other than alphabetical order or...
  • Blog Post: Create Search Folders in Outlook 2010

    If you find yourself scouring your Inbox and various Outlook folders for specific types of mails, there is an easier way. You can create Search Folders for all sorts of common tasks, and then they'll just be a click away! Consider these ideas for useful Search Folders: All mails flagged for follow up...
  • Blog Post: Use Clean Up to zap unnecessary mails in Outlook 2010

    It's January, so you've no doubt resolved to take control of your Inbox (a perennial favorite that never goes out of style!). One tool that can help is the Clean Up button in Outlook 2010. First, select a mail folder you want to clean up. While it can clean up conversations, you don't actually need to...
  • Blog Post: Resolve to clean up your Outlook for the New Year

    It's that time of year when people make resolutions to do things better, and one promise that I hear often is to clean up their Outlook mail folders. Fortunately, Outlook 2007 makes this easy with the Mailbox Cleanup tasks found on the Tools menu: First, check to see how you're doing in terms of usage...
  • Blog Post: Quickly combine notes and other elements in OneNote

    When you work in OneNote, it's easy to create lots of separate boxes for your text, images, and whatever other elements you capture or record in this powerful tool. But do you know the quick way to combine them? No, you don't need to cut and paste. Simply grab the border of a box, hold down the Shift...
  • Blog Post: Make your documents easier to spot with thumbnails

    If you're a visual person, you'll appreciate this next tip. Did you know that your Microsoft Office 2007 documents can be saved with thumbnail images? Then, when you view the files in Windows Explorer or the Open dialog box using Medium Icons or larger, you'll see a small picture of the beginning of...
  • Blog Post: Help Search find your documents when you need them

    Do you forget where you put things? I think most of us do, and it’s not because we’re getting older (although that doesn’t help). Most of us are busier than ever, and we’re so busy juggling projects that it can be tough to remember exactly where we saved a particular document or what we named it. Windows...
  • Blog Post: Casual Friday: Using PowerPoint as a picture library

    Most people think of PowerPoint as just a presentation tool, but it makes a great picture library as well. You can paste images into it and include all sorts of notes about when and how the pictures were taken or created, add the names of the people in the photos, and document details about the event...
  • Blog Post: Four ways to sweep away desktop clutter in Windows 7

    It seems like only yesterday we explored ways to get things done more quickly despite desktop clutter. But there are those (are you reading this, Mom?) who say it's easier to avoid clutter in the first place. Windows 7 gives me the tools I always wanted to fight clutter—as in: Summoning courage. Because...
  • Blog Post: Fast forward to a happy ending with Windows 7 Search

    Living in the moment has its joys - but for most of us, that doesn't apply to searching for documents, folders, and other computer inhabitants. Mostly, we just want to get to the finding part as quickly as possible. Fortunately, Windows 7 uses its powerful indexing capability and some handy tools to...
  • Blog Post: Sorting paragraphs in Word

    If you frequently restructure your documents and prefer not to cut and paste many paragraphs around, there's a simpler way: Use the Sort feature in Microsoft Word. Normally you'd use Sort to alphabetize a list of names or products, but it can also help you with larger structural changes. First, number...