The Productivity Hub
Office for Mac 2011
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The Productivity Hub
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Crowd control for your desktop: Managing multiple windows in Windows 7
It's not unusual—in fact, it's typical—for PC users to keep a number of windows open on the desktop. My neighbor, Joe (not his real name), discussed this very issue with me at last Saturday night's block party and barbecue. At his job, I learned, Joe must frequently answer questions on both the whereabouts...
29 Jun 2011
Create a PST file in Outlook 2010
Even if you've created Outlook personal data files before to archive, filter, or otherwise store mail on your local drive, you may not know where to find this feature in Outlook 2010. It's actually pretty quick and easy to do, once you know where to look. On the Home tab, click New Items , select More...
28 Mar 2011
Fast forward to a happy ending with Windows 7 Search
Jeff at MSFT
Living in the moment has its joys - but for most of us, that doesn't apply to searching for documents, folders, and other computer inhabitants. Mostly, we just want to get to the finding part as quickly as possible. Fortunately, Windows 7 uses its powerful indexing capability and some handy tools to...
15 Mar 2011
Get organized with Windows 7 libraries
Jeff at MSFT
There are those among us who carefully lay out hierarchies of folders, each clearly named, in which to store the many documents we create. These folks can very quickly access, for example, the budget spreadsheets from Q2, three years ago, for the Southwest region engineering departments. Or whatever...
23 Feb 2011
Casual Friday: Using PowerPoint as a picture library
Most people think of PowerPoint as just a presentation tool, but it makes a great picture library as well. You can paste images into it and include all sorts of notes about when and how the pictures were taken or created, add the names of the people in the photos, and document details about the event...
18 Feb 2011
Create Search Folders in Outlook 2010
If you find yourself scouring your Inbox and various Outlook folders for specific types of mails, there is an easier way. You can create Search Folders for all sorts of common tasks, and then they'll just be a click away! Consider these ideas for useful Search Folders: All mails flagged for follow up...
7 Feb 2011
Move rows around quickly in Excel
If you're like me, when working with rows of data in Excel, you often find you want to reorder them. For instance, let's say you're tracking transactions from different cliients. You could just sort by that column, but if you want to group your customers by something other than alphabetical order or...
1 Feb 2011
Use Clean Up to zap unnecessary mails in Outlook 2010
It's January, so you've no doubt resolved to take control of your Inbox (a perennial favorite that never goes out of style!). One tool that can help is the Clean Up button in Outlook 2010. First, select a mail folder you want to clean up. While it can clean up conversations, you don't actually need to...
10 Jan 2011
New Year's resolutions you can resolve with Office and Windows
It's 2011, and if you're like me, you know there are some things you should have mastered last year that you didn't get to - so you resolve to tackle them when the calendar rolls over. Here are 65 popular tasks we frequently hear that customers want to learn - and which Productivity Hub can help you...
4 Jan 2011
Casual Friday: Download next year's calendar today
It's almost the New Year, which means shopping for a new calendar. Or does it? Did you know that Microsoft Office offers calendars you can download, customize, and print yourself! In PowerPoint 2010, simply go to File , New, and click Calendars under Office.com Templates : Now browse for a calendar:...
17 Dec 2010
Sorting paragraphs in Word
If you frequently restructure your documents and prefer not to cut and paste many paragraphs around, there's a simpler way: Use the Sort feature in Microsoft Word. Normally you'd use Sort to alphabetize a list of names or products, but it can also help you with larger structural changes. First, number...
10 Dec 2010
Quickly combine notes and other elements in OneNote
When you work in OneNote, it's easy to create lots of separate boxes for your text, images, and whatever other elements you capture or record in this powerful tool. But do you know the quick way to combine them? No, you don't need to cut and paste. Simply grab the border of a box, hold down the Shift...
9 Dec 2010
Four ways to sweep away desktop clutter in Windows 7
Jeff at MSFT
It seems like only yesterday we explored ways to get things done more quickly despite desktop clutter. But there are those (are you reading this, Mom?) who say it's easier to avoid clutter in the first place. Windows 7 gives me the tools I always wanted to fight clutter—as in: Summoning courage. Because...
17 Nov 2010
Casual Friday: Use Excel to track party prep tasks
If you've been using Excel for more than a little while, you've probably created task lists in it. You simply stretch a column as wide as you need to describe your To Do items and then type them in. This makes Excel a very flexible tool for planning, say, a holiday party - and the best part is that you...
5 Nov 2010
Make large slide decks more manageable in PowerPoint 2010
If you're a power user of PowerPoint, you've no doubt run into some of these scenarios: Collaborating on a slide presentation with one or more colleagues Creating a master deck to generate smaller presentation decks customized for specific audiences Moving slides around to different sections, organized...
20 Sep 2010
Earn an advanced degree in Folderology on Windows 7
Students, you've worked hard for your diplomas, but now it's time to reach for that next level. Here at the Windows 7 Institute of Folderology, we've put together a quick curriculum for your next advanced degree. Take your seats, and we'll begin. Lesson 1: Changing folder options. Everyone seems to have...
16 Jun 2010
Find stuff more easily by customizing the Start Menu in Windows 7
With just about any task done with a PC, getting started means finding programs, documents, and other files. Windows 7 makes getting started easy with its flexible Start Menu—and customizing it for your work style is absolutely worth the few moments it will take. So go ahead! Grab your mouse, right-click...
26 May 2010
Clear the e-mail clutter with Ignore and Move in Outlook 2010
If you're like me, you spend a chunk of your day sifting through your e-mails looking for the ones that require action and deleting the ones that don't pertain to you. Well, that's what I used to do, anyway. With Outlook 2010, if a mail conversation comes in on a topic that I don't have any stake or...
24 May 2010
Two great time-saving Outlook shortcuts
There's not one but two great keyboard shortcuts in Microsoft Outlook that are based on the V key. First, if you want to create a new message that contains the contents of your clipboard (selected using either the Cut or Copy commands), just use Control V in any open mailbox in Outlook. Presto, now just...
19 Apr 2010
Make your documents easier to spot with thumbnails
If you're a visual person, you'll appreciate this next tip. Did you know that your Microsoft Office 2007 documents can be saved with thumbnail images? Then, when you view the files in Windows Explorer or the Open dialog box using Medium Icons or larger, you'll see a small picture of the beginning of...
12 Apr 2010
Color your Outlook mails with categories
If you're a visual person, you might appreciate this next tip. You can organize your e-mails visually in Outlook 2007 with color-coded categories. First, click this four-color button on your Outlook toolbar and then select All Categories from the dropdown list: This opens the Color Categories dialog...
5 Apr 2010
Staying organized with Windows 7 Libraries
Files and folders are great for keeping everything neatly organized, yes? But sometimes you might want to see or locate the items in those folders in different ways. As in: "I wish I could see all my Customer-related documents in one place." How can you do it? With libraries , new in Windows...
10 Mar 2010
Bookmark large documents
Long Word documents can really give you a workout. Sometimes I see people who need to add something to the middle of a long Word document frantically scrolling with their mouse like a hamster on a wheel. There is a better way. You can set bookmarks anywhere you want in the document and zip right back...
5 Feb 2010
Help Search find your documents when you need them
Do you forget where you put things? I think most of us do, and it’s not because we’re getting older (although that doesn’t help). Most of us are busier than ever, and we’re so busy juggling projects that it can be tough to remember exactly where we saved a particular document or what we named it. Windows...
4 Feb 2010
Name your files for proper date sorting
Ever include dates in your Office document filenames? If you're archiving files and want them to sort properly, there's a format you should follow. Say that you archive final copies of your company newsletter with the date it was sent to customers. You might be tempted to use Newsletter-010410.docx to...
18 Jan 2010
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