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The Productivity Hub
Office for Mac 2011
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The Productivity Hub
Casual Friday: Use OneNote TripBooks to help plan your vacation
The OneNote team invited 40 travel bloggers to create OneNote documents covering major travel destinations. You can preview them online via SkyDrive and then download local copies to customize in OneNote 2010. Download the free OneNote TripBooks and then make them your own by adding your specific vacation...
3 Jun 2011
Embedding documents in OneNote
Let's say you're writing a training manual in OneNote. Supporting material such as a job description or report template might be best incorporated as an embedded Office document right alongside the section that describes hiring processes or provides a reporting how-to walkthrough. Easily done. Click...
25 Feb 2010
What is OneNote and why should I use it?
Over the next few days, I’m going to introduce you to OneNote. As the name suggests, it’s designed for note taking, but it’s actually quite helpful anytime you have lots of information to organize. And it’s great when used with Outlook – or sharing notebooks with others. Remember how easy it was to take...
23 Nov 2009
Sharing a OneNote reference document
OneNote is a flexible and powerful tool: It can be used for both simple notetaking and collaborative projects with colleagues . But what about training manuals? Actually, the tabbed sections and sub-page structure of OneNote notebooks make them ideal for reference materials too. There's just one small...
19 Mar 2010
Use OneNote when mobile
Note: There won’t be any blog posts on Thursday and Friday this week (as I imagine everyone in the US being gone for the holidays, as will I). We’ve talked a little about how easy it is to take notes with OneNote. It can handle text, graphics, screen shots, and even audio recordings with ease. I have...
24 Nov 2009
Browsing through OneNote
If you've written large team or personal notebooks in OneNote, there are times you want to move beyond search and interact with your notes as though, well, they were a real notebook. Don't worry, you can! The quickest way to do this is using the OneNote page flip feature to simulate quickly scanning...
2 Dec 2009
Working with styles in OneNote 2010
One significant improvement to OneNote in Office 2010 is the addition of styles, which can be used to apply six levels of headings, body text, quotes, citations, and even code samples. Simply select the text you want to change and then pick the style from the dropdown list on the Home tab: Styles are...
13 Dec 2010
Use OneNote to create a mini notepad
If you're using OneNote and not the handy Side Note feature, you're missing out a real time saver. You can have a handy desktop notepad with all of the capabilities of OneNote open at any time to create task lists or save store text, links, and images for quick retrieval later. To access Side Note, just...
1 Mar 2010
Using OneNote during meetings
I once had a manager who carried around a steno pad. He wrote frequently in that steno pad in a very, very small script. He was proud that he’d had the same notebook for years. It was his symbol. Something like the guy with the stapler in the movie Office. But the problem was, he could never find the...
1 Dec 2009
Make your own custom spell-check dictionary
Are you slowed down when you spell-check your documents by words that you use every day that it just doesn't know? You could simply right-click them and select Add to Dictionary . Problem solved. From now on, the words you've added will be known to your Microsoft Word spell-checker. But what if you want...
20 Apr 2010
Insert new pages right where you want them in OneNote 2010
In past versions of OneNote, you had to click the New Page button at the top of a section and then click and drag to move the page where you wanted it. Now, in OneNote 2010, you can add pages anywhere in the hierarchy by right-clicking a page name and selecting New Page : This adds a page directly below...
18 Oct 2010
New Year's resolutions you can resolve with Office and Windows
It's 2011, and if you're like me, you know there are some things you should have mastered last year that you didn't get to - so you resolve to tackle them when the calendar rolls over. Here are 65 popular tasks we frequently hear that customers want to learn - and which Productivity Hub can help you...
4 Jan 2011
Let Office read documents to you
Too busy to read all of the documents on your To Do list? If you want, you can have your Office applications read them to you. This will work in any Office 2010 program except Access. First, click the arrow icon to the right of your Quick Access Toolbar on the Office application for which you want to...
17 Jun 2011
Quickly create image thumbnails in Word
We received a question from a Productivity Hub blog reader who wants to use OneNote as a thumbnail library. While it is possible to resize your images in OneNote , it's not the quickest way to create consistent thumbnail-sized images. Microsoft Word, however, makes this task easy. When you paste images...
30 Sep 2010
Set a picture as a background in OneNote
If you want to overlay text over a picture in OneNote, the important thing is that you should NOT paste the picture into a container. You can cut and paste, drag and drop, or use the Insert menu and select Pictures and then the source ( From Files if the picture is on your computer). If you don't see...
16 Feb 2010
Create wiki links in OneNote
If you've ever worked on a wiki, you'll appreciate this next tip. And if you haven't, this brief intro will make you a faster linker in OneNote 2010 and ready to start authoring collaboratively should you ever find a wiki in need of tending. Sure, you can link sections in OneNote the traditional way...
7 Apr 2011
Link related sections in OneNote
If you’re writing a manual or other form of documentation that discusses definitions or processes that are detailed in other parts of your OneNote document, you can (and probably should) link them. That way, if someone is reading along and spots an unfamiliar term, they can click it to go to that section...
6 Jan 2011
What's new in Office 2010 for productivity fans
With Microsoft Office 2010 launching Wednesday for businesses and June at retail, we thought we'd take a moment to tell you about the exciting new features that will help you get your job done! I’ve been lucky enough to have been using Office 2010 for several months. Here are the time saving features...
10 May 2010
Add popular commands to your Office 2010 ribbons
The Office team has compiled customers' favorite commands across all Office 2010 applications, which you can download to add as a Favorites tab in Access, Excel, InfoPath, OneNote, Outlook, PowerPoint, Project, Publisher, Visio, and Word. For example, the Favorites tab in Word puts Save , Send , Properties...
20 Jun 2011
Combat procrastination with Office
I like to log tasks and track my activities in Office apps, whether it's building a schedule in Excel , converting emails into tasks and reminders in Outlook , or even jotting notes in OneNote . This helps my productivity in a few ways - it helps me break down larger tasks into smaller ones and keeps...
6 May 2011
Office 2010 migration guides now available
Still getting the hang of Office 2010? The Office team has prepared a set of helpful migration guides that call out new features and important changes to help you dive right in and maximize your productivity. Each offers a visual introduction to the Ribbon, a "Things you might be looking for" section...
13 Sep 2010
Tagging in OneNote
OneNote is the quintessential notepad because you can use it just like you would a pad of handwritten notes, but it’s much more powerful. For instance, when I take notes by hand, I draw stars next to notes I need to remember. Similarly, in OneNote, I can use predefined tags, or create my own, so...
30 May 2012
Quickly make the Quick Access Toolbar your own
If you've never customized the Quick Access Toolbar, you're neglecting one of the best tools for easily getting to your favorite commands in Office. Fortunately, there's a very quick way to remedy this. This tip works for both Office 2007 and Office 2010. Launch the Office application that you want to...
19 Aug 2010
Sharing notebooks with colleagues
Sharing notebooks is a great way to keep accurate meeting notes, track information needed for projects, and develop a library of materials or research. And it’s incredibly easy to do, using OneNote and SharePoint. You just need to place your OneNote notebook on a SharePoint site or shared server and...
30 Nov 2009
Save time with OneNote 2010 linked notes
One of the best features you may have missed in Office 2010 is the tight integration between Outlook and OneNote. Open up an appointment in Outlook 2010 and you'll see a small OneNote button: Click it to open a linked meeting notes section (the first time you use it, you'll be prompted to select where...
13 Jun 2011
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