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The Productivity Hub
Office for Mac 2011
Browse by Tags
The Productivity Hub
Link your PowerPoint presentations to improve flow
You know that awkward pause during team presentations when one team member hands off to another, and there is much squabbling to bring up the correct presentation? That's because most people don't realize you can easily link slide decks to each other - as long as they're locked down at least a little...
10 Feb 2011
Meetings 101: Prepare
I go to many, many, many meetings. They vary in usefulness. The best ones are when (if I’m the one planning the meeting) I have done my homework and prepared an agenda, set up the technology correctly, and then followed up with action items. In other words, I’m prepared. Do I do this every time? Noooooo...
20 Oct 2009
Big screens and presentations—no sweaty palms required
Among other things, Windows 7 addresses the second-most prevalent human phobia: Fear of the Big Screen Not Working During a Presentation. No one wants to look like a dim bulb. That Big, Eye-Popping Projector-and-Screen (or gargantuan monitor) in your conference room or lobby will play nicely with your...
17 Feb 2010
Meetings 101: Live Meeting Recording
The Live Meeting topic got so many hits that I think it’s worthwhile to spend a little more time on this. I hope you looked at the live webcast trainings coming up, I signed up for several myself. In case you don’t have a lot of time, and just want some quick answers, I’m covering recording in this post...
27 Oct 2009
I have to rush. I have just a few minutes to write this post. My day has been packed solid with back-to-back-to-back meetings. Do you have days like this too? It means that you do your work after hours, when you should be watching Star Trek reruns from Netflix. (TMI?) Meetings 101 will cover pre...
17 Oct 2009
Set custom reminders in Outlook
When you create a task or meeting reminder or select a Snooze reminder in Microsoft Outlook, you're not constrained by the default choices of 5 minutes to 2 weeks, or the various options listed in between. Instead, just type in the reminder time you want, including the number and unit description text...
29 Jun 2010
Using OneNote during meetings
I once had a manager who carried around a steno pad. He wrote frequently in that steno pad in a very, very small script. He was proud that he’d had the same notebook for years. It was his symbol. Something like the guy with the stapler in the movie Office. But the problem was, he could never find the...
1 Dec 2009
Meetings 101: Agendas and Meeting Workspaces
Agendas are important. Why? Number one, they help you keep on track. Number two, they alert people to the context of the meeting. In our meeting heavy corporate world, you have to make decisions all the time about which meetings to attend. An agenda gives you that opportunity. If you are the one running...
21 Oct 2009
Speed up your PowerPoint presentation with keyboard shortcuts
When you're presenting, the last thing you want to do is lose the flow of your presentation when moving around your PowerPoint deck to answer a question or activating a presentation feature. Here are some handy keyboard shortcuts that will help make your talks go smoother: Launch from the beginning:...
22 Apr 2011
Windows 7 Replay: Big screens and presentations—no sweaty palms required
Here's a classic tip you might have missed: Among other things, Windows 7 addresses the second-most prevalent human phobia: Fear of the Big Screen Not Working During a Presentation. No one wants to look like a dim bulb. That Big, Eye-Popping Projector-and-Screen (or gargantuan monitor) in your conference...
6 Oct 2010
Create PowerPoint handouts in Word
As I suggested last week in 4 ways to make your point in PowerPoint , handouts are a great technique for getting your audience to focus on your presentation and retain your key takeaway points (literally!). If you want more control over your PowerPoint handouts than the default Handout print option...
25 Jan 2010
Save time with OneNote 2010 linked notes
One of the best features you may have missed in Office 2010 is the tight integration between Outlook and OneNote. Open up an appointment in Outlook 2010 and you'll see a small OneNote button: Click it to open a linked meeting notes section (the first time you use it, you'll be prompted to select where...
13 Jun 2011
Using Actions in Office 2010
If you're an old pro at Office, you may be wondering what happened to Smart Tags when you upgraded to Office 2010. They have been renamed Actions, and you have a lot of flexibility in how you use them. Actions are also less obtrusive. There's no longer an icon that pops up when Office detects a word...
6 Jun 2011
Reserve travel time in Outlook
Here's a helpful tip if you frequently book appointments that require a significant amount of travel to and from the meeting place. The quickest solution is to include time before and after the meeting for travel in the Outlook appointment. The problem with this is that if you're the only one who is...
18 Mar 2011
Optimize your Outlook calendar
Once your Outlook mailboxes are in order, it's time to turn to your Outlook calendar. When you checked your folder sizes, you might have found that the calendar is one of the bigger culprits in filling up your Exchange mailbox. This is where large attachments designated for a single, long-forgotten meeting...
5 Jan 2010
Create a Calendar Group in Outlook 2010
If your team always seems to be out-of-sync, create a Calendar Group to quickly pull up everyone's schedule in one view. First, go to Calendar in Outlook 2010, click Calendar Groups , and Create New Calendar Group : Give it a name and then select all of the people you want to add from the address book...
2 May 2011
Meetings 101: Live Meeting Tips
Live Meeting can change the way you do business – it helps you feel more connected than just an audio call. However, there are some challenges if you don’t use it too often, or have never used it before. Here are a few tips to help you get the most from Live Meeting. Audio Audio is typically the biggest...
22 Oct 2009
Track your time with the Outlook Journal
Outlook contains a great feature if you bill by the hour or want to see where all of the time in your work day goes. It's called Journal, and it can actually track your work activities not just in Outlook but also Access, Excel, PowerPoint, and Word. It's not turned on by default, so if you want to start...
14 May 2010
Outlook Gadget shows your day at glance
If you have Windows Vista or Windows 7, you probably have the default Gadgets on your desktop displaying a handy clock and calendar. But did you know you can show your upcoming Outlook appointments there as well? First, download the Outlook Appointments Gadget and install it. If it doesn't appear, right...
15 Apr 2010
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