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The Productivity Hub
Office for Mac 2011
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The Productivity Hub
Create a pull quote in Word
If your Word document looks like a wall of text and you have no pictures, tables, or diagrams to break up all of the gray, try adding some pull quotes. Find short statements to emphasize that will draw your readers deeper in to the document. Once you have your quote in mind, go to the Insert tab and...
28 Jun 2011
Styles at your fingertips in Word
If you spend a lot of time working with styles, this next tip is for you. And it works in both Word 2007 and Word 2010. To view the active style and quickly change it or modify the base style, you can use the Ctrl+Shift+S shortcut to open the Apply Styles dialog box: Best of all, you can dock this so...
16 Jun 2011
Restrict style changes in Word
If you want to limit the use of styles and themes in a Word document that you and your teammates are collaborating on, there's a tucked away feature that does just that - and it works in both Word 2007 and Word 2010. First, click the tiny launcher button below the Change Styles button on your Home tab...
19 May 2011
Quickly copy a design theme from one PowerPoint presentation to another
How many times have you started a PowerPoint presentation and then realized you needed to use a different template? Fortunately, there's an easy way to copy over the theme from one presentation to another. This works in both PowerPoint 2007 and PowerPoint 2010. First, open both your source and destination...
8 Apr 2011
Create fancier signatures in Outlook
It's easy to create an Outlook signature. Just click on the Signature button in a new message, select Signatures and then click New and start typing. The only problem with this approach is that the signature editor is fairly limited. A better option is to use the new mail message itself. You'll have...
1 Apr 2011
Remove skipped lines from your Word documents
When authoring in Microsoft Word, the default template automatically skips a line between paragraphs - which is visually pleasing and does make it easier to read. But what if you're authoring in Word for another destination, such as a blog or social media site? When you cut and paste your text into your...
31 Mar 2011
Quickly add a cover page in Word
If you're working on a report and want to add a cover page before printing or sharing it, just go to the Insert tab in Word 2007 or Word 2010 and click the Cover Page button: There are a number of designs built in, or you can download more from Office.com. Once you've selected a page design you like...
22 Mar 2011
Quickly clear formatting in Word
There are many ways to clear and adjust formatting in Microsoft Word 2007 and 2010. You can use smart tags when you cut and paste, select styles from the toolbar, search and replace formats , and even pick up and copy styles you like with the Format Painter . But if all you want to do is clear all unwanted...
8 Mar 2011
Copy all highlighted text in your Word document
You probably already use the highlighter pen tool to mark up favorite phrases or passages needing work in your Microsoft Word documents. But did you know that you can quickly select and copy all of your highlighted text to a new document? In Word 2010, click the small arrow next to the Find button on...
24 Feb 2011
Add impact to your Word documents with Text Effects
Have you ever noticed that glowing button on your ribbon in Word 2010? It’s the gateway to a number of Text Effects that you can use to dress up your documents: Let’s say you’re making a flier for the company picnic. A nice bright sunny theme might brighten things up! Select a suitable style (like the...
21 Jan 2011
New Year's resolutions you can resolve with Office and Windows
It's 2011, and if you're like me, you know there are some things you should have mastered last year that you didn't get to - so you resolve to tackle them when the calendar rolls over. Here are 65 popular tasks we frequently hear that customers want to learn - and which Productivity Hub can help you...
4 Jan 2011
Changing case in Excel
If you had to choose a program to use for changing case (UPPERCASE, lowercase, Sentence case, etc.) Microsoft Word works best in most cases. It has several options available, and the changes you make are retained if you copy and paste them. But Excel can be useful at this task too, if you understand...
21 Dec 2010
Working with styles in OneNote 2010
One significant improvement to OneNote in Office 2010 is the addition of styles, which can be used to apply six levels of headings, body text, quotes, citations, and even code samples. Simply select the text you want to change and then pick the style from the dropdown list on the Home tab: Styles are...
13 Dec 2010
View and edit styles quickly in Word 2010
If you create your own custom styles or just want a quick way to view and modify existing ones, you should turn on the style area pane in Microsoft Word. The option is tucked away: Go to File , Options , Advanced , and then scroll down to the Display section. Now enter a value in the text box next to...
22 Nov 2010
Remove formatting, hyperlinks, and comments in Excel
Clearing out cells of font mismatches, fill colors, hyperlinks, comments, and conditional formatting doesn't have to be tedious. There's a much easier way. First select the cells you want to clear. In Excel 2007, you need to go to the Edit menu and select the Clear command to access Clear Formats . In...
18 Nov 2010
Adjusting your default paste options in Office
If you spend a lot of time removing the formatting from text that you copy into Office documents (say, text from emails or web pages into Microsoft Word), you should adjust your default paste options. The quickest way to do this in Office 2007 or Office 2010 is just to paste some text into your document...
4 Nov 2010
Make room for wide objects in Word
You've probably printed wide Word documents in landscape mode, and you may have even changed a whole document to Landscape using the Page Layout tab's Orientation button. But did you know that you can selectively create individual pages in landscape mode for that really wide chart, table, or image? By...
28 Oct 2010
Quickly create tables in Word and Outlook using text
If you want to add a quick table in a Microsoft Word document or Outlook message without having to switch to the Insert Table tool or even dragging your mouse, try this little text trick. Just outline how many cells you want across using this format: +_+_+_+ Then press Enter to convert the underscores...
5 Oct 2010
Format your cells for Zip codes, phone numbers and SSNs
Unless you're brand new to Excel, you probably know that you can right click a cell or a range of selected cells, pick Format Cells and choose whether a field is a number (and set the number of decimal places), currency, text, or percentage. But did you know that you can also specify cells to be Zip...
26 Aug 2010
Quickly clear formatting in Outlook messages
If you start new mail threads based on replies (which can be a real timesaver in and of itself), you'll probably run into the occasional issue with undesired formatting. Even if you clear out the body of the message entirely, your text may be the wrong style or indented due to a phantom background image...
25 Jun 2010
Turn off AutoFormat As You Type features
If you work on World Wide Web content where some newfangled characters won't display properly on older Web browser clients or you just prefer the formatting of old-fashioned typewriters, you may find yourself hunting and replacing smart quotes, apostrophes, and dashes with their less readable but otherwise...
30 Mar 2010
Word to the wise: The fast and fabulous Format Painter
Today, we have a guest blogger. Elyssa is an editor and project manager at Brainstorm , a leading provider of online and onsite software training and one of our partners that provides customized content for your Productivity Hub . ---- Today's tip deals with one of the coolest tools in the Microsoft...
12 Mar 2010
Make a professional-looking e-mail signature in Outlook
Is your signature plain and unengaging? Or just too informal for your business communications? There's an easy way to dress it up: Use the Business Card feature in Outlook 2007. You can include company logos or photos to make it match your printed cards, or just create a professional look for yourself...
19 Feb 2010
Use custom styles to make formatting changes swiftly
When you're creating complex structured documents, you may need to alter a specific style during or even at the end of the content creation process. Good planning can make this a simple task rather than a headache earned during a long night of menial revision. Say you have all company names in a legal...
23 Dec 2009
Reveal what's really going on in Word
If you've ever grappled with a formatting issue in Microsoft Word - say, a bullet that just won't line up where you want it - you've no doubt wondered, "Just what is going on in this document?!" Did you know there's an easy way to view the invisible formatting marks that Word uses to keep track...
22 Dec 2009
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