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  • Blog Post: Add impact to your Word documents with Text Effects

    Have you ever noticed that glowing button on your ribbon in Word 2010? It’s the gateway to a number of Text Effects that you can use to dress up your documents: Let’s say you’re making a flier for the company picnic. A nice bright sunny theme might brighten things up! Select a suitable style (like the...
  • Blog Post: Remove formatting, hyperlinks, and comments in Excel

    Clearing out cells of font mismatches, fill colors, hyperlinks, comments, and conditional formatting doesn't have to be tedious. There's a much easier way. First select the cells you want to clear. In Excel 2007, you need to go to the Edit menu and select the Clear command to access Clear Formats . In...
  • Blog Post: Changing case in Excel

    If you had to choose a program to use for changing case (UPPERCASE, lowercase, Sentence case, etc.) Microsoft Word works best in most cases. It has several options available, and the changes you make are retained if you copy and paste them. But Excel can be useful at this task too, if you understand...
  • Blog Post: Working with styles in OneNote 2010

    One significant improvement to OneNote in Office 2010 is the addition of styles, which can be used to apply six levels of headings, body text, quotes, citations, and even code samples. Simply select the text you want to change and then pick the style from the dropdown list on the Home tab: Styles are...
  • Blog Post: Create a pull quote in Word

    If your Word document looks like a wall of text and you have no pictures, tables, or diagrams to break up all of the gray, try adding some pull quotes. Find short statements to emphasize that will draw your readers deeper in to the document. Once you have your quote in mind, go to the Insert tab and...
  • Blog Post: Copy all highlighted text in your Word document

    You probably already use the highlighter pen tool to mark up favorite phrases or passages needing work in your Microsoft Word documents. But did you know that you can quickly select and copy all of your highlighted text to a new document? In Word 2010, click the small arrow next to the Find button on...
  • Blog Post: Quickly add a cover page in Word

    If you're working on a report and want to add a cover page before printing or sharing it, just go to the Insert tab in Word 2007 or Word 2010 and click the Cover Page button: There are a number of designs built in, or you can download more from Office.com. Once you've selected a page design you like...
  • Blog Post: New Year's resolutions you can resolve with Office and Windows

    It's 2011, and if you're like me, you know there are some things you should have mastered last year that you didn't get to - so you resolve to tackle them when the calendar rolls over. Here are 65 popular tasks we frequently hear that customers want to learn - and which Productivity Hub can help you...
  • Blog Post: Word to the wise: The fast and fabulous Format Painter

    Today, we have a guest blogger. Elyssa is an editor and project manager at Brainstorm , a leading provider of online and onsite software training and one of our partners that provides customized content for your Productivity Hub . ---- Today's tip deals with one of the coolest tools in the Microsoft...
  • Blog Post: Make a professional-looking e-mail signature in Outlook

    Is your signature plain and unengaging? Or just too informal for your business communications? There's an easy way to dress it up: Use the Business Card feature in Outlook 2007. You can include company logos or photos to make it match your printed cards, or just create a professional look for yourself...
  • Blog Post: View and edit styles quickly in Word 2010

    If you create your own custom styles or just want a quick way to view and modify existing ones, you should turn on the style area pane in Microsoft Word. The option is tucked away: Go to File , Options , Advanced , and then scroll down to the Display section. Now enter a value in the text box next to...
  • Blog Post: Restrict style changes in Word

    If you want to limit the use of styles and themes in a Word document that you and your teammates are collaborating on, there's a tucked away feature that does just that - and it works in both Word 2007 and Word 2010. First, click the tiny launcher button below the Change Styles button on your Home tab...
  • Blog Post: Make room for wide objects in Word

    You've probably printed wide Word documents in landscape mode, and you may have even changed a whole document to Landscape using the Page Layout tab's Orientation button. But did you know that you can selectively create individual pages in landscape mode for that really wide chart, table, or image? By...
  • Blog Post: Format your cells for Zip codes, phone numbers and SSNs

    Unless you're brand new to Excel, you probably know that you can right click a cell or a range of selected cells, pick Format Cells and choose whether a field is a number (and set the number of decimal places), currency, text, or percentage. But did you know that you can also specify cells to be Zip...
  • Blog Post: Reveal what's really going on in Word

    If you've ever grappled with a formatting issue in Microsoft Word - say, a bullet that just won't line up where you want it - you've no doubt wondered, "Just what is going on in this document?!" Did you know there's an easy way to view the invisible formatting marks that Word uses to keep track...
  • Blog Post: Quickly create tables in Word and Outlook using text

    If you want to add a quick table in a Microsoft Word document or Outlook message without having to switch to the Insert Table tool or even dragging your mouse, try this little text trick. Just outline how many cells you want across using this format: +_+_+_+ Then press Enter to convert the underscores...
  • Blog Post: Quickly copy a design theme from one PowerPoint presentation to another

    How many times have you started a PowerPoint presentation and then realized you needed to use a different template? Fortunately, there's an easy way to copy over the theme from one presentation to another. This works in both PowerPoint 2007 and PowerPoint 2010. First, open both your source and destination...
  • Blog Post: Remove skipped lines from your Word documents

    When authoring in Microsoft Word, the default template automatically skips a line between paragraphs - which is visually pleasing and does make it easier to read. But what if you're authoring in Word for another destination, such as a blog or social media site? When you cut and paste your text into your...
  • Blog Post: Styles at your fingertips in Word

    If you spend a lot of time working with styles, this next tip is for you. And it works in both Word 2007 and Word 2010. To view the active style and quickly change it or modify the base style, you can use the Ctrl+Shift+S shortcut to open the Apply Styles dialog box: Best of all, you can dock this so...
  • Blog Post: Adjusting your default paste options in Office

    If you spend a lot of time removing the formatting from text that you copy into Office documents (say, text from emails or web pages into Microsoft Word), you should adjust your default paste options. The quickest way to do this in Office 2007 or Office 2010 is just to paste some text into your document...
  • Blog Post: Turn off AutoFormat As You Type features

    If you work on World Wide Web content where some newfangled characters won't display properly on older Web browser clients or you just prefer the formatting of old-fashioned typewriters, you may find yourself hunting and replacing smart quotes, apostrophes, and dashes with their less readable but otherwise...
  • Blog Post: Quickly clear formatting in Word

    There are many ways to clear and adjust formatting in Microsoft Word 2007 and 2010. You can use smart tags when you cut and paste, select styles from the toolbar, search and replace formats , and even pick up and copy styles you like with the Format Painter . But if all you want to do is clear all unwanted...
  • Blog Post: Use custom styles to make formatting changes swiftly

    When you're creating complex structured documents, you may need to alter a specific style during or even at the end of the content creation process. Good planning can make this a simple task rather than a headache earned during a long night of menial revision. Say you have all company names in a legal...
  • Blog Post: Create fancier signatures in Outlook

    It's easy to create an Outlook signature. Just click on the Signature button in a new message, select Signatures and then click New and start typing. The only problem with this approach is that the signature editor is fairly limited. A better option is to use the new mail message itself. You'll have...
  • Blog Post: Quickly clear formatting in Outlook messages

    If you start new mail threads based on replies (which can be a real timesaver in and of itself), you'll probably run into the occasional issue with undesired formatting. Even if you clear out the body of the message entirely, your text may be the wrong style or indented due to a phantom background image...