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  • Blog Post: Set your own default reminder alert time in Outlook

    If you're like me, you like to be prepared for your meetings. This can mean extra time for reviewing documents, brainstorming ideas, and printing handouts - not to mention travel time. If you're frequently late or unprepared for your appointments, simply change the default reminder. Go into File , Options...
  • Blog Post: Customize your work week in Outlook

    Not everyone works 9 to 5 or Monday through Friday. If your schedule is different from the norm, simply change your work week calendar view in Outlook to match. In Outlook 2010, go to File , Options , and select the Calendar tab: Here you can adjust start and end times, which days you work, and even...
  • Blog Post: Keep your Outlook meeting requests in your Inbox

    By default, Outlook deletes meeting request mails once you've accepted or declined the invite. This is designed to help you reduce clutter in your Inbox, and you can recover them individually if you like from your Deleted Items folder (as long as it hasn't been emptied). If you prefer to hang on to these...
  • Blog Post: Viewing a SharePoint calendar in Outlook

    Using a calendar out on your SharePoint team site has a few advantages: Everyone on your team can access it and add appointments. Security is managed through SharePoint. If the calendar’s creator leaves the company, the calendar still exists. This is an advantage over sharing calendars...
  • Blog Post: Share your Outlook calendar with an e-mail snapshot

    If you've ever want to share your upcoming calendar with a colleague or customer, there's a feature in Outlook 2007 that makes this easy to do—even if the recipient isn't using Outlook themselves. It's called Calendar Snapshot, and it lets you choose exactly which dates and how much detail to include...
  • Blog Post: Save time with OneNote 2010 linked notes

    One of the best features you may have missed in Office 2010 is the tight integration between Outlook and OneNote. Open up an appointment in Outlook 2010 and you'll see a small OneNote button: Click it to open a linked meeting notes section (the first time you use it, you'll be prompted to select where...
  • Blog Post: Using Actions in Office 2010

    If you're an old pro at Office, you may be wondering what happened to Smart Tags when you upgraded to Office 2010. They have been renamed Actions, and you have a lot of flexibility in how you use them. Actions are also less obtrusive. There's no longer an icon that pops up when Office detects a word...
  • Blog Post: Give yourself more room to work in Outlook

    Depending on what you're working on throughout the day, you may want to de-clutter your view in Outlook to focus just on the task at hand. To hide the Ribbon, just click up arrow on the right side of the Ribbon or press Ctrl+F1 : Don't worry, you can quickly toggle it back when you need it. You can do...
  • Blog Post: Office 365 public beta is now available

    The cloud-based version of Microsoft Office and related services, called Office 365, is now in public beta. This means you can sign up to try the subscription service, which offers your favorite Office applications plus SharePoint, Exchange, and Lync services via the Web using most devices. This delivers...
  • Blog Post: Display calendar, tasks or whatever you want when launching Outlook

    Normally, when you launch Outlook it opens to your Inbox. But perhaps you'd prefer it open to your Calendar so you can see what meetings you have today, or Tasks so you can review your To Do list on start up? This is easy enough to do. In Outlook 2007, go to the Tools menu and select Options , Other...
  • Blog Post: Create a Calendar Group in Outlook 2010

    If your team always seems to be out-of-sync, create a Calendar Group to quickly pull up everyone's schedule in one view. First, go to Calendar in Outlook 2010, click Calendar Groups , and Create New Calendar Group : Give it a name and then select all of the people you want to add from the address book...
  • Blog Post: Control the date format in your Outlook calendar

    If you want to adjust the date display in your Outlook calendar, the place to make the change is not in Outlook but your Windows control panel. From the Start menu, select Control Panel . Now click Clock, Language, and Region : Here you'll pick Change date, time, or number format : You can simply select...
  • Blog Post: Outlook Gadget shows your day at glance

    If you have Windows Vista or Windows 7, you probably have the default Gadgets on your desktop displaying a handy clock and calendar. But did you know you can show your upcoming Outlook appointments there as well? First, download the Outlook Appointments Gadget and install it. If it doesn't appear, right...