When you’ve worked hard on a project, sending your documents off for approvals is a bit like sending your kid off to college—you sure hope others take good care of it, but ultimately it’s out of your control.
With document sets, you can capture version history for more than just the individual documents in the set—you can also set versioning for the document set as a whole. That way, you can capture a version history of the set at a specific point in the process and restore that set version later if something goes awry in the approval process.
To capture a version:
Capturing versions of your project at different stages of the approval process can be a lifesaver. If something does go wrong, you can access the version history to restore it to an earlier version.
To manage version history:
Keep in control of your project by creating and managing versions of your document set. It can easily help prevent irreversible damage later.
Hi, this is a great feature but the last time I have tried I could't do document sets with documents in different folders? Is that possible?
In real projects we have different folders for documents like specifications, reports, ...
No, they don't necessarily work in conjunction. However, you may think about using metadata instead of folders. This blog post is a good resource:
Hi. I am in my first year at maxIT as a consultant. I am learning to navigate through SharePoint, but I want to know if there is a specific set of document formats that maxIT likes us to use on our project to document what work we have done and to get actual sign-off on? Can you direct me? Thanks.
Is there a way to capture version control of a document set automatically when a field value is modified or some document is added within the document set?
Yes is ther any way to do the versinos automatically?