Embed the file path in your Word documents

Embed the file path in your Word documents

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This next tip is for you if you've ever looked at a printed Word document and wondered, "Where is the file for this?"

It's a simple task to embed the file path directly into your Word files so you can tell at a glance where you saved them - whether it's on your hard drive or a remote file share. This also is helpful when providing printouts to team members, so they know where to find the "soft copy" of the document after your meeting.

To add this detail to your docs in Word 2007 or Word 2010, go to the Insert tab, click Quick Parts and select Field:

Insert Field

Scroll through the field names until you find FileName. Select it and then check Add path to filename under Field options:

FileName

The best place to insert this field code is the footer so that it appears on every page - that way you only need to find one sheet of paper to track down the full document:

Displaying file path

If you move the file, the path will need to be refreshed. Select your path, right click it, and choose Update Field:

Update Field

Suzanne

Comments
  • Thank you so much!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! this Word 2010  drives me crazy some times.  Everything is so different from 2007.  

  • This was the exact information that I was looking for!!

  • I like word 2010, but sometimes it's so hard to find what I want to do. The help doesn't always help either, which makes it take twice as long to do something simple.

  • You just saved me HOURS of messing around in here; Perfect :)

  • I agree, I've been trying to figure this out for weeks. I've looked everywhere including helps which is of no use.

    Thank you

  • Excellent and clear instructions in setting up the filename and path for a word document report.

    Just could not undertsand why MIcrosoft delibrately complicate things from previous version. guest it is just a few steps far backward instead of forward.

    Thanks

  • Thank you soo much, tried looking for it myself, gave up and came here.

  • Agreed Pati but thank goodness we have Microsoft Help.

  • Thank you.  I had given up searching.

  • I certainly agree with you there.  2007 was so much more user-friendly.  Items were where you might expect them to be.

  • Thank you, gave up trying to find it in Word. Had to go on the Internet (LOL).

    Very helpful:o)

  • I would not have found this out on my own :(   Thankyou.

  • I would like to add this information as described above (thanks for the tip about updating the path if you move the file!); however, even though I want to place it in the footer, I would also like to be able to hide this information when sending an email or printing.

    I tried just hiding the text, but for some reason, the text won't hide when it's in the footer. At least that is what is happening with my document. Is there a way to hide the path in the footer or am I asking too much?

  • Thank you soo much! It was driving me crazy!!! Bring back 2003 I say! :-)

  • When I go through the motions of inserting a filename in my document, this is my result:

    {FILENAME \p \*MERGEFORMAT}

    Does anyone know why?

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