November, 2009

  • Sharing notebooks with colleagues

    Sharing notebooks is a great way to keep accurate meeting notes, track information needed for projects, and develop a library of materials or research. And it’s incredibly easy to do, using OneNote and SharePoint. You just need to place your OneNote notebook...
  • Productivity Hub Content Ready!

    The November content package is ready to be downloaded! It contains SharePoint videos and some guides from Microsoft’s Worksmart team – this is the content that we use at Microsoft. Since there are a lot of videos in this download, it is larger than usual...
  • Use OneNote when mobile

    Note: There won’t be any blog posts on Thursday and Friday this week (as I imagine everyone in the US being gone for the holidays, as will I). We’ve talked a little about how easy it is to take notes with OneNote. It can handle text, graphics, screen...
  • What is OneNote and why should I use it?

    Over the next few days, I’m going to introduce you to OneNote. As the name suggests, it’s designed for note taking, but it’s actually quite helpful anytime you have lots of information to organize. And it’s great when used with Outlook – or sharing notebooks...
  • Excelling at Excel: Using data bars to illustrate number ranges

    Once you understand the basics of conditional formatting , you'll be ready for a slightly more advanced move: Creating data bars to illustrate numeric values in Excel 2007. There are several ways you can do this, but one of the most practical is for percentages...
  • Excelling at Excel: An introduction to conditional formatting

    If you're new to conditional formatting in Excel, it's basically just what it sounds like: cell and text formatting that occurs when certain conditions are met. It can be used to add emphasis to your data based on whether it crosses certain thresholds...
  • Excelling at Excel: Working with the same data in multiple views

    Have you ever wanted to look at two tabs in an Excel 2007 workbook at the same time? It's easy to do. Just click on the View tab and click the New Window button once for each added view you want: Next, to bring some order to things, click the Arrange...
  • Quickly correct Outlook font color mismatches

    Have you ever replied to a mail and then cut and pasted text from another source only to get a bizarre hodgepodge of black and blue text? There's a very quick way to correct this so it doesn't look like a crazy person wrote it. Simply select the text...
  • Outlook Rules: Custom actions - what they are and how to use them

    If you're like me - the curious sort - and you've plumbed the depths of Outlook rules, you may have come across the perform a custom action option. If you select it, odds are (unless your organization has written some itself), there are no default custom...
  • Read your Hotmail in Outlook

    If you thought you were locked into checking your Windows Live Hotmail messages on the Web, there's an easier way. Just pull them right into Outlook using the free Outlook Connector . This add-in gives you access to your Hotmail messages, contacts, and...
  • Outlook Rules: Forward mails to a mobile device or alternative e-mail address

    If you don't have remote access to your Outlook mail account or if you like to monitor a different email address when you're out of the office, you can set up a rule to forward mails from the most important people in your work life. First, make sure the...
  • Outlook Rules That Rule: Autoreplies done two ways

    Ever wished you could automatically send replies to people who write to you or a specific mailing list that you receive? For instance, you could immediately send a message to customers trying to reach your team and provide answers to frequently asked...
  • Outlook Rules That Rule: Automatically flag messages for follow-up

    Last week I wrote a post about email subject lines . One of the tips was to use a word to indicate to your co-workers that you needed them to do something with the information in the email, such as ‘Action.’ If you have established this shorthand within...
  • Access your Hotmail in Outlook

    Ever want to do a quick check of your personal, web-based e-mail before heading out for the weekend? I just did, to check on a coupon for a store I plan to stop at on my way home. If you thought you were locked into checking your Windows Live Hotmail...
  • Favorite Outlook Time Savers

    Posts about organizing email are always popular, so I thought I’d give you three Outlook tips for your Wednesday. These tips cut the amount of time I spend processing e-mail. Rapid undelete . Clearing out your inbox quickly? What if you get carried away...
  • Email: Writing good subject lines

    Your e-mail subject line can be more important than the message itself. I receive hundreds of emails, and I quickly look at the subject line and the first sentence to see if I need to read and respond or ignore. What emails are people are more likely...
  • Box placement made easy in PowerPoint

    Have you ever struggled with aligning images and textboxes in PowerPoint? Here's a handy tip for getting all of your ducks, er, boxes, in a row. First, to add some guides, right click anywhere on the slide where there isn't an object and select Grid and...
  • Send and receive Twitter updates via Outlook

    If you're an active Twitter user, this next tip is OSSM!* You probably can't find enough places to tweet** from. Inorite?*** But did you realize that you can use Outlook as a Twitter client and even receive tweets in message format? It's true! Your tweets...