October, 2009

  • Inbox Bootcamp Day 1: Rules

    I’ve posted a few times already about ways to manage your inbox. It’s been such a popular subject – with everyone – that I decided to run a series of posts I’m calling Inbox Bootcamp. Today we'll start with one of the most powerful tools in your Inbox...
  • Create Outlook templates for standardized e-mails

    If you regularly send the same or similar mails such as a formatted report (say, a weekly team summary), an event invitation, or maybe a newsletter, Outlook templates can be real time savers. It doesn't really take much time to set up. Once it is set...
  • Illustrate your Office documents with screen captures

    You really don't need a fancy image editing suite to get good screen captures and add them to your Office documents. Here are some helpful tips to get good images and incorporate them effectively in Word, PowerPoint, Outlook, and even Excel. You probably...
  • A different view of your inbox

    How messy is your inbox? Is it stuffed full of messages about projects long finished and donuts in the break room long ago eaten? And you don’t do anything about it until you get a message saying you’re over your limit and you won’t be able to send messages...
  • Use Smart Tags to collaborate with colleagues - right from your documents

    I am sitting in training where I just learned the coolest thing. Our Unified Communications product manager just showed us how we can see presence information within our Office documents. This is useful if you ever need to collaborate on a document –...
  • Inbox Boot camp Day 2: Advanced rules

    In the post Boot camp Day1 , I wrote about creating rules by starting with a message . Today I'll look at the more powerful Outlook Rules wizard, which you can use to fine-tune existing rules and create rules with more options. One very helpful rule you...
  • Inbox Boot camp Day 3: Turn critical mails into actions

    Yesterday, we looked at cleaning out your Inbox with advanced rules . Today, we'll see how you can manage the mails that are left. Have you ever looked at an email, and thought, oh, I have to DO something about this, but then another issue took priority...
  • Inbox bootcamp Day 4: Pulling teeth and emails

    I’m working from home today to take care of my husband – he just had some wisdom teeth removed that he should have had pulled ages ago. He kept putting it off – and of course, it just got worse. Well, email is like that too. If you ignore it, it’s just...
  • Inbox Boot camp Day 5: Reuse text in Outlook messages and documents

    The Productivity Hub is proving to be very popular lately. I find myself giving the same answers to the same questions about it to lots of different people. I’ve started using Quick Parts to help me cut down the time to compose and answer many of the...
  • Inbox boot camp Day 6: Schedule email delivery to co-workers

    Last inbox boot camp – this should have gone on Friday, but my blog service was taking a break. Most of us send e-mails without much thought about the timing of our message. In our rush to get things done, we all just fire and forget, right? But lately...
  • Excel - Fill in cells faster with the double-click trick

    Once upon a time, a coworker and I were working on an Excel spreadsheet together when he noticed that I was spending a lot of time going to the Fill dropdown in the Editing section of the Ribbon. "Don't you know the double-click trick?" he asked...
  • Collaborate with difficult people the Crabby way

    If you haven't read any Crabby Office Lady articles or posts, you really should. I’m going to be lazy today – the Lazy Office Lady – and invite you to read Crabby's excellent column on how to collaborate without ever having to see anyone. She covers...
  • Meetings 101

    I have to rush. I have just a few minutes to write this post. My day has been packed solid with back-to-back-to-back meetings. Do you have days like this too? It means that you do your work after hours, when you should be watching Star Trek reruns...
  • Meetings 101: Prepare

    I go to many, many, many meetings. They vary in usefulness. The best ones are when (if I’m the one planning the meeting) I have done my homework and prepared an agenda, set up the technology correctly, and then followed up with action items. In other...
  • Meetings 101: Agendas and Meeting Workspaces

    Agendas are important. Why? Number one, they help you keep on track. Number two, they alert people to the context of the meeting. In our meeting heavy corporate world, you have to make decisions all the time about which meetings to attend. An agenda gives...
  • Meetings 101: Live Meeting Tips

    Live Meeting can change the way you do business – it helps you feel more connected than just an audio call. However, there are some challenges if you don’t use it too often, or have never used it before. Here are a few tips to help you get the most from...
  • Help get rid of spam with Outlook rules

    (Interrupting the Meetings 101 posts for a short side trip into rules). Outlook has built-in Junk Mail filters, which do a pretty good job. But sometimes spam may still sneak into your Inbox. If this happens, be sure that you do not load images, click...
  • Clear your personal details from Office documents

    If you're posting a Word, Excel, or PowerPoint document to a Web site for download, you probably don't want your personal details to appear in its Properties where customers can see it. (I know I don't!) Fortunately, there's an easy way in Windows Vista...
  • Windows 7 Content Available!

    If your company has the Productivity Hub installed, you can download end-user training content for Windows 7! Find it here: http://www.microsoft.com/downloads/details.aspx?displaylang=en&FamilyID=277fefca-d62f-41bc-943d-79002254cfee Suzanne
  • Meetings 101: Live Meeting Recording

    The Live Meeting topic got so many hits that I think it’s worthwhile to spend a little more time on this. I hope you looked at the live webcast trainings coming up, I signed up for several myself. In case you don’t have a lot of time, and just want some...