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The Electric Wand
Weekly tips from the "Tip o' the Week" email distribution inside of Microsoft.
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The Electric Wand
Tip o’ the Week #282 – Delay your mail
There are several techniques to delay sending messages, something that could be considered good practice – according to Harvard Business Review, for example, bosses who send email late in the night are causing lots of stress as people feel obliged to respond immediately. A counter-argument would...
10 Jul 2015
Tip o' the Week #260 – Scan cards to OneNote
Business cards are still a big part of business culture – even if many of us primarily communicate via email, the ceremony of handing over a little card with your name on it, at the start of a face-to-face meeting, is still quite important. Some countries, such as Japan , have very particular etiquette...
9 Jan 2015
Tip o' the Week #259 – Manage your Christmas Cards in Outlook
Happy New Year ! For many of us, time to chuck out trees, and pack away any and all decorations, never to be seen again until December ‘15. Before you recycle the cards you may have received over the holiday season, here’s a quick way of using Outlook to make the job of sending your cards that bit easier...
2 Jan 2015
Tip o’ the Week #251 – Toasting a new email message
You got a new email – hurray! Back in the early days of using email, it was expected practice for your email program to play you a little fanfare, pop up a message box to tell you that you’ve got mail, put an envelope in your system tray etc. In the last decade, nobody in most companies needed to know...
21 Nov 2014
Tip o’ the Week #246 – The least-used key on your keyboard
The computer keyboard will probably be with us for many years to come – it’s just such an efficient way ( once you get used to it ) of text entry, that it’s hard to imagine it’ll be replaced entirely with gestures or by speech . There are some pretty obscure keys on the standard PC keyboard though –...
24 Oct 2014
Tip o’ the Week #239 – OneNote templates
As we’ve covered on ToW before , OneNote is an application that attracts legions of fans like few other productivity apps. The average user probably snips and clips, pastes and types into their OneNote notebooks, but may not realise the depths of functionality only a menu or two away. Surface 3 users...
5 Sep 2014
Tip o' the Week #233 – When I'm moving windows
As the nights are already drawing in , UK domestic interest in international football has long waned to background tolerance (apart from tabloid cannibal fever ) , massive new TV sales and beer supply forecasts drop to any normal summer level, we must amuse ourselves in other pursuits. Maybe, perusing...
8 Aug 2014
Tip o' the Week #231 – Linking LinkedIn and Outlook, look!
LinkedIn has been going for over 11 years and has resurged in user base and usefulness after seemingly getting really popular initially, and then fading a bit (remember Friends Reunited , anyone? – somebody should come up with Fiends Reunited.com , though there are many such strange things already on...
25 Jul 2014
Tip o' the Week #223 – Clear your inbox
Some people live a disciplined existence and manage to keep a very tidy desk, their to-do list at the end of each day is empty, and their inbox is clean. Many others aspire to be so organised but either convince themselves that they’re too busy to tidy everything up, or they try hard but just don’t quite...
18 Apr 2014
Tip o' the Week #212 – Filing and piling of email
The topic of filing vs piling of email has been had on ToWs passim ( here & here ) , but this week’s gem comes courtesy of a recommendation by productivity guru Tim Pash . Tim says he couldn’t live without a cracking utility which plugs into Outlook, called SimplyFile . The premise is very simple...
21 Mar 2014
Tip o’ the Week #203 – Remote control of Office
Anyone who regularly presents will have had the occasion when there’s a need to wander around the stage, or instead be marooned behind a lectern on the side, yet if there’s no presentation “clicker” provided, it’s difficult to control the flow. A/V professionals complain that they can never keep hold...
7 Feb 2014
Tip o’ the Week #176 - F(u)11 screen ahead
This week’s tip might seem a little obvious to some, yet partially unknown to others. Internet Explorer has offered the capability to display a page in full-screen mode, since IE4. Just like the “ content, not chrome ” ethos of the “ Metro ” Modern UI design language, reducing the various window borders...
7 Jun 2013
Tip o’ the Week #152 – Zoom, Zoom!
If you ever see someone make a presentation or give a demonstration, who says “ you can’t see this, but… ” or “ this is an eye test, but… ” then you have to ask, well why are you showing it (or trying to)? Better still, throw things at them and make a jolly good scene. If you’re presenting, don’t use...
21 Dec 2012
Tip o’ the Week #11: SharePoint alerts
Some of us use RSS, many of us use SharePoint, but all of use email. Did you know that you can combine these three great technologies to keep you up to date on what other people are doing? Most areas of SharePoint allow you to request to be alerted when things change – in this picture, for example, we...
11 Feb 2011
Tip o' the Week #39 - Multi-monitor with Win7
If you sit at a shared desk with a monitor on it, but are content to just use your laptop screen, then this tip is for you. Also, if you use your laptop and display the same image on both its internal panel and an attached external screen, listen up. Multi-mon in Windows 7 – the ability to extend your...
24 Jun 2011
Tip o’ the Week #22: Sync SharePoint data into Outlook
This week’s tip comes from a reader: over to Microsoft UK’s Rob Orwin… In order to help my forecasting, I synchronise the appropriate documents to my Outlook so that when I send and receive they are automatically updated. To do this I simply: 1) Go to the SharePoint site where...
25 Mar 2011
Tip o’ the Week #91 – So you're OOF? Meh.
Now that Outlook, Exchange and Lync all provide a way of showing that someone is Out of the Office (aka OOF, not OOO ), it should be no surprise when you send email to someone internally, that you get an Out of Office message. Outlook’s tool tip tells you they’re out, Lync’s status icon shows the small...
20 Jan 2012
Tip o’ the Week #113 – Add context to your Lync status
One of the biggest cultural impacts of using Instant Messaging and UC technology in a business context is the way that people tend to check the status of someone before contacting them. It’s a relatively rare occurrence to get an internal phone call out of the blue if both parties are online: usually...
25 May 2012
Tip o’ the Week #92 – Take and Share better meeting notes
Be the scribe OneNote is a great audit tool. When you’re in meetings with customers and partners why not offer to take the notes on your tablet, slate or laptop and then when the meeting is done simply save the notes as a PDF to create a simple, (almost) non editable version of the notes that you can...
27 Jan 2012
Tip o’ the Week #120 – The colour of time
This week’s tip is a lovely little Windows app, recommended by Ceri Morris . It’s a little like the sunrise alarm clocks which start your day by gently lighting the room, or the sleep alarms which gradually fade out the radio instead of a sudden silence in place of music. This free application, called...
8 Jun 2012
Tip o’ the Week #3: IE8 usage tips
This week, we’re all about Internet Explorer. IE9 will be with us in a while, but in the meantime make sure you get the best out of IE8. ZDNet’s Ed Bott published a nice overview of some of the good usability functionality, when IE8 came out: read here . Here are a collection if tip-ettes to make your...
14 Jan 2011
Tip o’ the Week #175 – a ‘tastic OneNote add-in
Regular ToW readers might recall a previous mention of an add-in to OneNote which provides useful additional functionality, perhaps most notably OneCalendar – which gives you a calendar view, with the titles of OneNote pages which were edited on that day… hover over the title to see a preview of the...
31 May 2013
Tip o' the Week #121 - Networking with Lync
This week, we have a semi-rehash of earlier tips ( #51 and #67 ), based on some investigation work that’s been done inside Microsoft’s own IT group. If you’re going to join a Lync call (especially if you’re using video or app sharing, using a Roundtable/Polycom CX5000 device etc), then best practice...
15 Jun 2012
Tip o’ the Week #77 – Saving docs straight to SharePoint
Here’s a simple tip inspired by Luke Debono , who was asking how he could save directly from within an Office application to our departmental SharePoint site, using Office 2010 and SharePoint Server 2010. Now, if you open a document from a SharePoint site then you might get to view/edit it in a browser...
2 Dec 2011
Tip o' the Week #110 - Tracking Outlook responses
Most of us regular Outlook users are well-versed in the Request/Response model of doing things other than email. Take an appointment in your own calendar: add an invited attendee or two, and you've created a meeting . What's different? The meeting invitations were sent out and the list of attendees is...
20 Apr 2012
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