The Electric Wand

Thoughts of a technology enthusiast.

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  • Blog Post: Tip o’ the Week #227 – Moving around Outlook

    What’s the most-used application on your PC? Maybe it’s your web browser (IE, of course), but if you’re a corporate email slave like many of us, then it’s quite likely to be Outlook. As you spend so much time in the application, it’s worth getting to know how to move around it a little more efficiently...
  • Blog Post: Tip o' the Week #223 – Clear your inbox

    Some people live a disciplined existence and manage to keep a very tidy desk, their to-do list at the end of each day is empty, and their inbox is clean. Many others aspire to be so organised but either convince themselves that they’re too busy to tidy everything up, or they try hard but just don’t quite...
  • Blog Post: Tip o’ the Week #214 – Trouble connecting Outlook at home?

    If you see Outlook behaving strangely while working at home, there are a few things you might want to try. Symptoms include steadfastly refusing to connect to the server, even though everything else appears to work fine. Or connecting fine for email but hanging when you need to do something “real time...
  • Blog Post: Tip o' the Week #212 – Filing and piling of email

    The topic of filing vs piling of email has been had on ToWs passim ( here & here ) , but this week’s gem comes courtesy of a recommendation by productivity guru Tim Pash . Tim says he couldn’t live without a cracking utility which plugs into Outlook, called SimplyFile . The premise is very simple...
  • Blog Post: Tip o' the Week #135 - Outlook 2013 Calendar first look

    You may have seen news of Office 2013 (aka “Office 15”) , and if you’re a committed early adopter, you might even have started using the preview. It’s possible to run Office 2013 alongside an existing install of Office 2010 using “ Click To Run ” application virtualisation technology, so there’s perhaps...
  • Blog Post: Using Outlook Search Folders to filter only external mail

    Following on from my recent post about search folders, I got a few questions and comments via mail. One, from Christian, asked if it was possible to use a search folder to filter out only mail which came from "outside" - eg Only show me the last day's mail from external senders , thus filtering out all...
  • Blog Post: Outlook 2010 beta and E.164 number format updater

    Well hello again; it’s been a while. Normal service should now infrequently resume. I thought I’d update the instructions of a previous post, after I was showing someone how to use my old “ Contacts updater ” application to make all their Outlook contact phone numbers be E.164 compliant. (see blogs passim...
  • Blog Post: The lost art of the .sig

    Whatever happened to elaborate and amusing '.sig's? It used to be common practice to have a signature with some kind of witty/pithy quote appended at random to every email. Nowadays, the autosignature that most email programs can insert (such as Outlook's ability to have multiple autosigs , which vary...
  • Blog Post: Tip o’ the Week #1– New Mail desktop alerts

    In an attempt to resurrect this blog (again… I know, I know…), I’ve decided to repurpose some “Tip o’ the Week” emails that I’ve written and published for an internal Microsoft audience. Some of the internal ToW’s are very specific to Microsoft so I’ll probably skip them. Others will need polishing up...
  • Blog Post: The lost art of the OOF

    Some time ago, I posted about how the ".sig" has faded from grandeur. I'd like to add the somewhat terminal dryness of the OOF message to that list, and propose a solution. OOF is a Microsoft term for Out of Office. It should really be OOO, but is stuck in the days of the predecessor to MS...
  • Blog Post: Tip o' the Week #184 - ActiveSync account limits

    Various people have commented on issues they’ve had whilst setting up new PCs, especially after the upgrade to Windows 8.1 Preview. The upgrade process is a lot like a reinstall which happens to remember a bunch of settings, and one of the side effects is that it sets up the Mail (and associated Calendar...
  • Blog Post: Tip o' the Week #37 - Quickly create a new task

    If you’re super-efficient and use Outlook’s tasks functionality a lot, here’s a tip that might help you create a new task in double-quick time. Obviously, you can create tasks directly from Outlook itself (clicking on the New Items ribbon menu option, by pressing CTRL-N when you’re in the Tasks view...
  • Blog Post: Tip o’ the Week #81 – I’m Late!

    We’ve all had that feeling when you just know you aren’t going to make it in time for your next meeting… You know, you’re in Building 1 and the meeting’s at the top of Building 5, or you’re stuck in traffic, or in another meeting that’s already running over and isn’t going to end any time soon..? Obviously...
  • Blog Post: Business continuity – it’s a people thing, not just a premises one

    I had a really interesting discussion with a customer last week, when we were musing over the effects that the snow had on UK businesses. It was another example – like the floods which have hit parts of the country over the last few years – of a threat to business continuity which it’s easy to overlook...
  • Blog Post: Office 2007 SP2 now available

    I’ve been beta testing Office 2007 SP2 since the beginning of the year, and it’s been great – the single biggest reason to use it is the myriad improvements made to Outlook, in terms of stability & performance (particularly relating to search and to startup & closedown). Download Office 2007...
  • Blog Post: Keep the Item count in your mailbox low!

    I've been doing a little digging today, following a query from a partner company who're helping out one of their customers with some performance problems on Exchange. Said customer is running Exchange 2000, and has some frankly amazing statistics... ... 1000 or so mailboxes, some of which run to over...
  • Blog Post: Tip o' the Week #159 - Avoiding breakers on the side

    What’s that you say? A Breaker on the Side ? Well, Back in the late 1970s and early 80s, no self-respecting furry-dice-toter would be without their Chicken Box in their Roller Skate . The radio was channel-based, and though the users could agree to move a conversation onto a specific channel, there...
  • Blog Post: Tip o' the Week #198 – 22 minute meetings

    Hot on the heels of last week’s “ How 2 rite English proper ” tip, and the previous extensive Outlook appointment duration code-a-thon , here comes a simple yet entertainingly effective idea to think about whilst you’re digesting all the over-indulgence of the Christmas period (Merry Christmas, by the...
  • Blog Post: I learned a cool thing about Exchange UM today

    I've seen this behaviour in practice before, but I don't think it really clicked with me until Neil May from PostCTI (who was hosting our penultimate Exchange Unplugged event today) told me how pleased he was with it. This functionality concerns the "missed call notification" feature of Exchange Unified...
  • Blog Post: Tip o’ the Week #189 – Outlook View Tips

    Outlook 2013 introduced some changes to the way the standard inbox view is presented. It’s basically a good thing , though if you have a lot of email and a small screen, it will certainly reduce the number of items on your default view. This means that once an email is (say) 15 from the top on your mailbox...
  • Blog Post: Tip o’ the Week #96 – Reining back Outlook’s file size

    Outlook likes to cache lots of information on your PC – which is generally beneficial. All of the email in your mailbox, for example, is already on your hard disk, so when you open a message or an attachment, it can open it quickly. This is a Good Thing . In fact, it’s the reason why Office 365 works...
  • Blog Post: Tip o’ the Week #173 – LinkedIn Contacts in Outlook

    This week’s tip focuses on the power of LinkedIn . Some people use it as their system of managing customer and partner contacts. Some find new employment by schmoozing their network – some even use it as the launchpad for their next career. Hands up who’s ever thought that a work colleague suddenly connecting...
  • Blog Post: Tip o’ the Week #18: Resizing pictures in email

    Here’s a simple tip that most people probably know, but I wasn’t all that sure it would behave the way it does, without proving it through trying it out. If you’ve been adding pictures to email (either by Inserting from the new ribbon in Outlook 2010, or by pasting in an image, maybe one captured from...
  • Blog Post: Tip o’ the Week #26 – multiple time zones in Outlook Calendar

    Sometimes you need to create appointments that will make sense when you’re in a different time zone - it helps to use Outlook, Exchange and its phone integration to put relevant stuff in the calendar, so you can make sure you’re in the right place and at the right time. Now there are a couple of ways...
  • Blog Post: Tip o’ the Week #36 – Using bookmarks in long emails

    “The most valuable of all talents is that of never using two words when one will do.”  ~ Thomas Jefferson Brevity . That’s one, important, word. Better to write a short, thorough email, than to overwhelm with info no-one will ever read (something a few folks in Redmond have yet to appreciate, perhaps...