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The Electric Wand
Weekly tips from the "Tip o' the Week" email distribution inside of Microsoft.
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The Electric Wand
Tip o’ the Week #275 – Prioritising External Email
Do you suffer from email overload ? The temptation is to get dragged into dealing with all the nonsense internal emails and corporate spam, but it’s worth trying to prioriti(z)|(s)e email from external senders, excepting the genuine bulk guff that you can spot quickly and delete. Here’s a simple Outlook...
1 May 2015
Tip o’ the Week #271 – Finding your Friends
Sometimes, people don’t want to be found . That’s maybe understandable if you’re a sweary unemployed pugilist , but often, you’d like to locate your friends and colleagues and you’d like them to find you. Start by letting people see your calendar – in days gone by, the norm in Microsoft Outlook and Exchange...
27 Mar 2015
Tip o’ the Week #264 – BCC people to a meeting
There’s a great deal of etiquette bound up in email communications – and it varies by culture and sometimes by country. Some people politely make the point of always addressing the recipient in an email, and in thanking them at the end, whereas others apparently look on it as a badge of honour to contain...
6 Feb 2015
Tip o' the Week #259 – Manage your Christmas Cards in Outlook
Happy New Year ! For many of us, time to chuck out trees, and pack away any and all decorations, never to be seen again until December ‘15. Before you recycle the cards you may have received over the holiday season, here’s a quick way of using Outlook to make the job of sending your cards that bit easier...
2 Jan 2015
Tip o’ the Week #251 – Toasting a new email message
You got a new email – hurray! Back in the early days of using email, it was expected practice for your email program to play you a little fanfare, pop up a message box to tell you that you’ve got mail, put an envelope in your system tray etc. In the last decade, nobody in most companies needed to know...
21 Nov 2014
Tip o' the Week #231 – Linking LinkedIn and Outlook, look!
LinkedIn has been going for over 11 years and has resurged in user base and usefulness after seemingly getting really popular initially, and then fading a bit (remember Friends Reunited , anyone? – somebody should come up with Fiends Reunited.com , though there are many such strange things already on...
25 Jul 2014
Tip o’ the Week #227 – Moving around Outlook
What’s the most-used application on your PC? Maybe it’s your web browser (IE, of course), but if you’re a corporate email slave like many of us, then it’s quite likely to be Outlook. As you spend so much time in the application, it’s worth getting to know how to move around it a little more efficiently...
27 Jun 2014
Tip o' the Week #223 – Clear your inbox
Some people live a disciplined existence and manage to keep a very tidy desk, their to-do list at the end of each day is empty, and their inbox is clean. Many others aspire to be so organised but either convince themselves that they’re too busy to tidy everything up, or they try hard but just don’t quite...
18 Apr 2014
Tip o’ the Week #214 – Trouble connecting Outlook at home?
If you see Outlook behaving strangely while working at home, there are a few things you might want to try. Symptoms include steadfastly refusing to connect to the server, even though everything else appears to work fine. Or connecting fine for email but hanging when you need to do something “real time...
4 Apr 2014
Tip o' the Week #212 – Filing and piling of email
The topic of filing vs piling of email has been had on ToWs passim ( here & here ) , but this week’s gem comes courtesy of a recommendation by productivity guru Tim Pash . Tim says he couldn’t live without a cracking utility which plugs into Outlook, called SimplyFile . The premise is very simple...
21 Mar 2014
Tip o' the Week #135 - Outlook 2013 Calendar first look
You may have seen news of Office 2013 (aka “Office 15”) , and if you’re a committed early adopter, you might even have started using the preview. It’s possible to run Office 2013 alongside an existing install of Office 2010 using “ Click To Run ” application virtualisation technology, so there’s perhaps...
31 Aug 2012
Using Outlook Search Folders to filter only external mail
Following on from my recent post about search folders, I got a few questions and comments via mail. One, from Christian, asked if it was possible to use a search folder to filter out only mail which came from "outside" - eg Only show me the last day's mail from external senders , thus filtering out all...
9 Jan 2007
Outlook 2010 beta and E.164 number format updater
Well hello again; it’s been a while. Normal service should now infrequently resume. I thought I’d update the instructions of a previous post, after I was showing someone how to use my old “ Contacts updater ” application to make all their Outlook contact phone numbers be E.164 compliant. (see blogs passim...
7 Oct 2009
The lost art of the .sig
Whatever happened to elaborate and amusing '.sig's? It used to be common practice to have a signature with some kind of witty/pithy quote appended at random to every email. Nowadays, the autosignature that most email programs can insert (such as Outlook's ability to have multiple autosigs , which vary...
30 May 2007
Tip o’ the Week #1– New Mail desktop alerts
In an attempt to resurrect this blog (again… I know, I know…), I’ve decided to repurpose some “Tip o’ the Week” emails that I’ve written and published for an internal Microsoft audience. Some of the internal ToW’s are very specific to Microsoft so I’ll probably skip them. Others will need polishing up...
31 Dec 2010
The lost art of the OOF
Some time ago, I posted about how the ".sig" has faded from grandeur. I'd like to add the somewhat terminal dryness of the OOF message to that list, and propose a solution. OOF is a Microsoft term for Out of Office. It should really be OOO, but is stuck in the days of the predecessor to MS...
30 Dec 2007
Tip o' the Week #184 - ActiveSync account limits
Various people have commented on issues they’ve had whilst setting up new PCs, especially after the upgrade to Windows 8.1 Preview. The upgrade process is a lot like a reinstall which happens to remember a bunch of settings, and one of the side effects is that it sets up the Mail (and associated Calendar...
16 Aug 2013
Tip o' the Week #37 - Quickly create a new task
If you’re super-efficient and use Outlook’s tasks functionality a lot, here’s a tip that might help you create a new task in double-quick time. Obviously, you can create tasks directly from Outlook itself (clicking on the New Items ribbon menu option, by pressing CTRL-N when you’re in the Tasks view...
17 Jun 2011
Tip o’ the Week #81 – I’m Late!
We’ve all had that feeling when you just know you aren’t going to make it in time for your next meeting… You know, you’re in Building 1 and the meeting’s at the top of Building 5, or you’re stuck in traffic, or in another meeting that’s already running over and isn’t going to end any time soon..? Obviously...
9 Dec 2011
Business continuity – it’s a people thing, not just a premises one
I had a really interesting discussion with a customer last week, when we were musing over the effects that the snow had on UK businesses. It was another example – like the floods which have hit parts of the country over the last few years – of a threat to business continuity which it’s easy to overlook...
12 Feb 2009
Office 2007 SP2 now available
I’ve been beta testing Office 2007 SP2 since the beginning of the year, and it’s been great – the single biggest reason to use it is the myriad improvements made to Outlook, in terms of stability & performance (particularly relating to search and to startup & closedown). Download Office 2007...
28 Apr 2009
Keep the Item count in your mailbox low!
I've been doing a little digging today, following a query from a partner company who're helping out one of their customers with some performance problems on Exchange. Said customer is running Exchange 2000, and has some frankly amazing statistics... ... 1000 or so mailboxes, some of which run to over...
9 Aug 2007
Tip o' the Week #159 - Avoiding breakers on the side
What’s that you say? A Breaker on the Side ? Well, Back in the late 1970s and early 80s, no self-respecting furry-dice-toter would be without their Chicken Box in their Roller Skate . The radio was channel-based, and though the users could agree to move a conversation onto a specific channel, there...
15 Feb 2013
Office Web Apps complement, not replace, Office
The Office 2010 announcement a couple of weeks ago, (publicly) lifted the lid on the Office Web Applications, either as a set of web-based Office apps that a customer could host on their own metal (and expose to the outside world, perhaps), or as something that you’d be able to get online from others...
4 Aug 2009
Tip o' the Week #141 - more Outlook 2013 tweaks
A couple more tweaks for those of you who are enjoying Outlook 2013 (or Outlook “15”). The first comes from ToW stalwart Stuart Handley , who is driven to near distraction by the Reading pane in Outlook. In his own words… How can I disable in-line reply in the Reading Pane? To provide a more streamlined...
12 Oct 2012
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