The Electric Wand

Thoughts of a technology enthusiast.

Outlook 2007 signatures location

Outlook 2007 signatures location

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Following my post about .sig files, I had cause to dig around looking for where Outlook actually puts the Signature files. I came across a post which Allister wrote a little while ago, but it's such a useful little tip that it's worth repeating...

Basically, Outlook 2007 offers a nice simple editor UI for building your own signatures, however it's complicated by the need to present the signature in HTML (the default format for mail now), Rich Text Format (aka RTF, the original Exchange/Outlook format dating back to the mid 90s) and plain old Text (with total loss of colour, formatting etc).

image

Outlook actually generates 3 versions of the sig, to be used for the different formats. In some cases - notably with plain text - the end result following the conversion isn't quite what you'd want... my nicely formatted .sig about comes out a bit mangled, as

Ewan Dalton |     | Microsoft UK | ewand@microsoft.com |+44 118 909 3318 Microsoft Limited | Registered in England | No 1624297 | Thames Valley Park, Reading RG6 1WG

so it may be necessary to do a bit of tweaking to the formats. Do bear in mind, that if you do edit the sig files directly, then go back into the menu in Outlook and make some other change, your original tweaks will be over-written.

Anyway, you could find the signature files in something akin to:

[root]\Users\[username]\AppData\Roaming\Microsoft\Signatures

(there may not be a \Roaming folder, depending on how your environment is set up, or it may be in \Documents and Settings\ and under an Application Data folder depending on your version of Windows).

Comments
  • In Outlook 2003 I could use more than one signature in an email. However, in 2007 using a second one over writes the first - appreciate any thoughts

  • Paul - you're right, this is due to Outlook 2007 being a little smarter about where the signature goes, and I think it's fair to say that most people will only have one signature at a time, so the client knows to change it if necessary.

    I have to say I've found this very useful myself - particularly when replying to a message (which would normally use the shorter "replies to" sig) but maybe adding in some more external people, with whom I'll want to share the full contact details in my full sig. In Outlook 2003, this would involve manually deleting the shorter sig, placing the cursor in the right part of the mail, then going the insert sig piece again.

    Having said all that: if you really want 2 sigs, then your options seem to be to insert one, select its contents and copy to the clipboard, then insert the other (over the top of the first) and paste the clipboard contents before or after it. That's fine if you just want an occasional 2-sig mail. If your needs are more complex, maybe setting up combo sigs which have the content of 2 pieces of info but in one actual sig file, would be the way forward.

  • youcouldfindthesignaturefilesinsomethingakinto: [root]\Users\[username]\AppData\Roaming\...

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