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Note: Thanks to Suvidha Shashikumar for providing this article.
NAV 2013 is one of the best NAV releases so far and it has a new and simplified licensing model called perpetual licensing. Perpetual Licensing provides a step forward by simplifying how you purchase an ERP solution.
To get a good understanding of NAV 2013 Perpetual licensing model, please read the ERP licensing guide.
When it comes to the user access/user types in NAV 2013, there are only 2 types of user licenses:
As the name specifies, Full user license will have access to all the NAV data (licensed solution functionality) and that’s all about it!! But, when it comes to Limited user license, I have come across partners asking following questions:
Hence, I wanted to write about the Limited user licensing in simple words with few examples to help partners and customers understand this user licensing better.
Limited User licenses provide users full read but limited yet powerful write capabilities to all of the licensed solution functionality through any and all modes of access including the Windows client. The Limited User license is designed to give you a lower-cost alternative for extending ERP to users who only need to perform limited task as defined in the Licensing Guide.
However, the system restriction for limited users will be enforced in next versions of NAV.
If a limited user wants to create and post a purchase order can he / she do it? similarly for sales order?, how do we define the three tables restriction, it is very difficult to define this during the presales stage to work out the exact license requirement.
When a Limited user is logged in, It does not matter which functionality is being used or executed. The basic rule is that a limited user is allowed to read all the data and he/she can write to all the tables in Appendix A of Licensing guide + 3 additional tables (which should exclude G/L entry table). The Limited user can create sales order/purchase order if the above condition is met. We cannot define/setup these 3 additional tables anywhere! In NAV 2013 R2, when the limited user logs in, the application starts a counter. If you need further help with Limited user licensing, send an email to email@example.com and I will get in touch with you.
NAV counts the number of tables that have been written to in one session. You cannot define it manually, you have to restrict users from writing to more tables. Postings can only be done using background posting.