Have you ever wanted to share your corporate calendar or email with someone outside your organization and found it is not so easy to do. Well, you can do some really cool things by synchronizing your calendar or other parts of outlook with Office.com. Office 2010 ROCKS!!!!
The Microsoft Outlook Calendar Sharing Service enables you to publish and share calendars on Office.com. You control who can view or subscribe to calendars that you publish.
Your friends and colleagues can subscribe to your published calendar and receive updates in programs such as Outlook, Windows Live Calendar, Google Calendar, or Apple iCal.
Note Make sure that only one calendar check box is selected.
Note If you are using a Microsoft Exchange Server 2010 account, your Exchange administrator can block access to this feature. An alternate method for publishing calendars to the Internet might be available. On the Home tab, in the Share group, click Publish Online, and then click Publish this Calendar. You are prompted to sign in to Outlook Web Access to complete the steps. Follow the instructions that appear.
When the initial registration process is complete, the Publish Calendar to Office.com dialog box appears.
Changes that you make to the calendar are published to Office.com during the next manual or automatic Outlook send/receive process. By default, there is a 30-minute interval between each automatic send/receive for each Send/Receive group. The minimum interval for automatic send/receive is 20 minutes.
After your calendar is successfully published on Office.com, you can invite people to subscribe to the calendar. To let others know about your published calendar, when prompted to send a sharing invitation, click Yes.
Note If you have restricted who can view and subscribe to the calendar, subscribers must have a Windows Live ID to access the published calendar. There is no cost to sign up for a Windows Live ID.
The sharing message includes a link to the calendar. You can also include additional information in the message, just as you would with a regular message.
When you initially publish a calendar to Office.com you chose whether the calendar is accessible to anyone or only to people you invite. If you decide to revoke access to someone that you had initially invited, do the following:
When you initially publish a calendar to Office.com you chose whether the calendar is accessible to anyone or to only people that you invite. To change whether the published calendar is private or public, do the following:
After you have published a calendar to Office.com you can revise the publishing options, such as the dates that are shared or amount of detail included. Changes made in Outlook to a shared calendar are published to Office.com during the next manual or automatic Outlook send/receive process.
To preview what information is published to your Office.com calendar with the Outlook Calendar Service, you can subscribe to your own calendar in Outlook or, in some cases, use Windows Live Calendar.
Note If the calendar was published with the Only invited users can subscribe to this calendar permission setting, then you must preview the calendar within Outlook. Windows Live Calendar cannot access private calendars.
The calendar opens in Outlook and a new calendar entry appears in the Navigation Pane under Other Calendars.
Note If the calendar does not appear, make sure that you changed the URL prefix from webcals:// to webcal:// in step 6.
Note You cannot subscribe to private calendars — a calendar you published with the Only invited users can subscribe to this calendar permission setting — in Windows Live Calendar. Use the steps in the previous section for viewing the calendar in Outlook.
Important You must change the beginning of the URL from webcals:// to webcal:// removing the letter s.
The calendar appears on your Windows Live Calendar page.
To delete a calendar published to Office.com with the Outlook Calendar Publishing Service, do the following:
I'm wondering if this feature is limited to Office 2010 Professional? I have Standard, and the Publish to Office.com options are greyed out. Thoughts?