Text Messages (SMS) Synching with Exchange 2010 and Rule to move Text Messages (SMS) to a folder using Outlook 2010

Text Messages (SMS) Synching with Exchange 2010 and Rule to move Text Messages (SMS) to a folder using Outlook 2010

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If you have Exchange 2010, you can leverage synching Text Messages (SMS) with the help of new Outlook Live for Windows Mobile.

Open up this link in your Windows Mobile Web Browser https://update.outlook.com/cabs/OutlookLiveSetup.cab

After installing you will get option to select Text Messages in your ActiveSync Settings.


Now, that we have Outlook 2010 available for our day to day use and since it helps us get the Text Messages (SMS) synched over your Exchange 2010. I was wondering if there was any easy fast way of moving your text messages in a separate folder. By default all the text messages are lying in the Inbox folder and it is painful to move them 1 by 1.

Here is the sample solution rule that could help you move all the Text Messages (SMS) to a separate folder.

Note: This is specific to country code. In this case I am using Country Code for India +91. You may replace it with your Country using Contacts.

Step 1: Create new folder as Text Messages in Mailbox


Step 2: Click on Create Rule…


Step 3: Click on Advanced Options…


Step 4: Select with specific words in the sender’s address. Then click on specific words


Step 5: Type +91 and click on Add button. Then click on OK


Then click on Next


Step 6: Select move it to the specified folder then click on specified.

Select newly created Text Messages folder in Mailbox. Click OK.


The rule will look like this and then click on Next>



Step 7: Click Next and skip the EXCEPT RULES.

Click Next and you will see the following Wizard.


Select Name for the Rule: Text Messages

Select Run this rule now on messages already in “Inbox”

The option Turn on this rule is by default selected.

Click on FINISH.

After clicking FINISH, this will move all the Text Messages starting with +91 numbers will be moved to the Text Messages folder. I could not find the specific type option but this is the effective way for moving the messages.


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  • If i am not wrong the first images is from window-mobile. nice post.update with some attractive images

  • Yes Alex, This was taken from Mobile phone. Next time i will be using Screen capturing tool for getting hi-res clear images.

    Thanks Again.

  • I had one more query.. the above scenario will work only on messages which are already present in the Inbox, what about the text messages that I will receive post creating this rule, will they still be moved to Text Message Folder?

  • This doesn't seem to work with +1 because all the phone numbers are just 10 digits?  I don't like how all of my text messages and e-mails are all cluttered up now.  I would have rather a new hierarchy tree for the text messages separate from the email.  

  • This method does not work using a +1 US number.  Do you know of any other way of sorting upon arrival?  The only way I can think is using a VBScript and the mail item property of the text message and run the script on every incoming item.  I don't understand why Microsoft would mix emails and text messages.  Why not just make a new folder hierarchy for the text messages like it is on the phone?

  • I have tried this in my inbox and when I manually run the rule, it does work and the messages go into the folder per the rule.  However, any new messages do not get moved and remain in the inbox.  If I re-run the rule manually, they move out.  Any ideas?  I have re-created the rule a couple times and still no-go.  I didn't use the country code, I just used my full mobile number as the specific "word" in the recipient address.

  • Hi,

    You may also check how to send SMS from MS Exchange 2010 with Ozeki NG SMS Gateway:



  • This only works when running the rule on existing inbox and not for new messages

  • This rule, like all other rules using things like the text message form or the complete TO: address only woirk when run manually.

  • thanks